Office Coordinator

About Us

We are looking for a motivated individual to join our vibrant and creative law firm, where legal expertise meets a dynamic, collaborative, and innovative team environment. While we handle serious matters such as real estate, estate planning, environmental law, family law, small business matters, and complex civil litigation, we’re equally passionate about fostering a fun and open atmosphere that makes our workplace stand out.

We take pride in providing proactive, preventive legal services that help our clients avoid costly issues before they arise – and when problems do emerge, we tackle them with strategic, multifaceted solutions. Integrity, collaboration, and clear communication are at the core of everything we do.

Our Pittsford office is entering an exciting new chapter as we prepare to move into a beautifully renovated building along the Erie Canal in historic Bushnell's Basin. We're looking for someone who is excited to be part of this next chapter and help make our new space a welcoming place for clients and colleagues alike.

Position Overview

As our Pittsford Office Coordinator, you'll be much more than the first point of contact for our clients. You'll play an integral role in keeping our Pittsford office organized, welcoming, and running smoothly. In this in-person role, you will have the opportunity to work closely with our attorneys and paralegals, handling a variety of administrative tasks across different practice areas with room for learning and growth. Whether you are new to a legal career or have prior experience, this is the perfect position to get mentorship, develop new skills, and contribute to our success in a way that goes beyond the typical administrative duties.

Key Responsibilities:

• Be the welcoming face of our Pittsford, NY, office, greeting clients and visitors
• Collaborate with our attorneys and team to manage intake calls, emails, and client relationships, ensuring seamless communication and scheduling for consultations and meetings
• Coordinate and facilitate communication between clients, attorneys, and external parties, helping to keep things moving smoothly
• Organize incoming correspondence for attorney review and action
• Manage administrative tasks such as scanning, filing, and mailing important documents
• Support the office’s operations, including ordering supplies, coordinating with third parties for building maintenance, and assisting with other daily office activities
• Exercise independence and sound judgment when addressing routine office needs, while knowing when to seek guidance or collaborate with the team
• Learn and grow by gaining hands-on exposure to various legal processes and procedures, with mentorship from our experienced team

Required Skills and Abilities

• Exceptional communication skills, both verbal and written
• A natural ability to build strong relationships, demonstrating outstanding customer service and interpersonal skills
• Highly organized, with an eye for detail and the ability to prioritize tasks effectively
• A knack for thinking critically in a fast-paced environment
• Proven ability to meet deadlines and manage time effectively, even when things get busy
• Proven ability to multitask and manage multiple ongoing projects simultaneously
• Commitment to maintaining confidentiality and exercising sound judgment at all times
• Proficient in Microsoft Office Suite and Google Suite

Education and Experience

• Bachelor’s degree, Associate’s degree, or Paralegal Certificate
• Prior administrative experience and/or experience working in a law firm is a plus, but not required.

If you’re ready to jump into a collaborative, creative, and exciting environment where your role will evolve in meaningful ways, please submit an updated resume and explain why you are interested in this position

Perks

• Free parking at our newly renovated office in Pittsford’s Richardson's Landing historic district, located along the scenic Erie Canal
• In-person work environment in a lively, creative office within a beautifully preserved landmark building
• Dog friendly if you have a well-behaved furry friend you would like to occasionally accompany you to work
• Opportunities for mentorship, professional development, and growth within an expanding law firm.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Work Location: In person