Office Coordinator I

ADVANCEMENT OPPORTUNITIES
Office Coordinator II
Office Coordinator III

POSITION SUMMARY
This is a position primarily responsible for duties pertaining to personnel/employee relations at a TRA operating project or regional office. This position works under general supervision to carry out responsibilities based on set policies and procedures. This role is budget and finance specific within the assigned project.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for coordination and documentation of personnel functions, including record keeping, applications, hires, transfers, promotions, and merit increases.

2. Notifies supervisors of impending performance reviews and follows up to ensure timely completion.

3. Responsible for notifying project personnel of benefit eligibility, including Employee Recognition, Tuition Reimbursement, group insurance, Workers' Compensation, etc., and forwards appropriate forms to the General Office.

4. Responsible for special audits, reports and projects as required and may assist with the preparation of the annual budget.

5. Performs secretarial and bookkeeping services, and ensures the accuracy and promptness of these services.

6. May coordinate scheduling of facility, conference rooms, tours, meetings, etc. for outside groups and ensures proper preparation for these events.

7. May perform bookkeeping activities for multiple projects.

8. Performs duties required to ensure that all management personnel have current policies and procedures.

WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.

FINANCIAL RESPONSIBILITY
Processes procurement of project equipment and supplies as approved by project manager. Makes purchases of office materials and supplies as needed for project meetings and events with prior supervisor’s approval.

QUALIFICATIONS

EDUCATION
High school diploma or GED required and Bachelor degree in Business Administration preferred.

EXPERIENCE
Two years of experience in personnel, payroll or benefits administration.

CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver’s license.

KNOWLEDGE
Knowledge of Microsoft Office applications such as Excel, Word, etc.

SKILLS AND ABILITIES
Must be able to read and interpret budget reports, policy and procedures manual and employee benefit information. Must also draft internal and external correspondence within area of responsibility. Must possess the ability to deal with confidential matters and work effectively with employees and the general public. Some math required. Individuals must be able to communicate effectively with others.

GUIDANCE RECEIVED
Receives periodic supervision and uses guidelines/range of procedures. Follows periodic direct instructions and guidelines, uses policies and procedures that require some interpretation. Problems that cannot be addressed through an existing guideline, policy or procedure are referred to supervisor or more senior position. Incumbent must exercise judgment about whether to escalate issues.

WORKING CONDITIONS
Duties are almost always carried out in an office environment.

TOOLS AND EQUIPMENT USED
Office machines including typewriter, computer, printer, calculator, copy machine, shredder, facsimile, postage machine and two-way radio.