Office Coordinator I

HWI has a fantastic opportunity to join our team as an Office Manager I.

Summary

The Office Coordinator I supports the Plant Manager and Production Supervisor by performing a variety of administrative duties such as processing payroll, processing accounts payable and receivable, invoicing subcontractors and customers, and assisting in inventory counts. This position is also responsible for compiling and distributing monthly reports.

Responsibilities

• Perform Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinate with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions; print and update HarbisonWalker Business Systems (HBS) documents.
• Process accounts payable invoices; prepare invoices for subcontractor payments and maintaining records; generate and enter sales orders into ERP system.
• Enter and receive all purchase orders; ensure proper level of supplies are kept on hand at plant; process accounts receivable, including leases, rentals, and raw materials; count and monitor all non-inventoried items and place purchase orders.
• Entering and updating shipping information; closing out shipment; scan pallets for shipments (Oracle, TRAX, WMS).
• Purchasing and ensuring proper level of suppl;ies are kept on hand at plant; Maintaining office supplies.

Requirements

• High school diploma or GED certificate
• Requires zero (0) – two (2) years of hands-on administrative support experience in a manufacturing office environment.
• Requires computer operation skills including, proficiency in Microsoft Office Suite.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires analytical skills and the ability to assemble data. Requires time management and organization skills with accurate and precise attention to detail.

Physical and Environmental Requirements

• Physical Activity: Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.
• Lifting: Requires lifting up to 25 pounds less than 1/3 of time.
• Vision: Requires accurate close and distance vision and the ability to focus.
• Environment: Requires more than 2/3 of time in an office setting with very limited exposure.
• Noise: Requires exposure to moderate noise.