Office Coordinator in San Francisco

Overview

Office Coordinator for San Francisco San Francisco, CA (Presidio)Schedule: Monday–Thursday On-Site | Friday RemoteEmployment Type: Full-Time, W-2

Compensation: Up to $100,000 DOE + Benefits

Reports To: Chief of Staff

We are seeking a highly organized, polished, and detail-oriented Office Coordinator to oversee the day-to-day operations of a beautiful new office in San Francisco's Presidio. This individual will be responsible for ensuring the office runs efficiently, remains well-maintained, and provides a welcoming and professional environment for employees, executives, and visitors.The ideal candidate is proactive, resourceful, and service-minded, with strong organizational skills and a keen eye for design and presentation. This role combines traditional office management and administrative responsibilities with facilities coordination, vendor management, event support, and special projects.

Duties

• Oversee daily office operations, ensuring an organized, efficient, and welcoming workplace.
• Manage incoming mail, packages, deliveries, and general office correspondence.
• Maintain office supplies, kitchen inventory, equipment, and common areas.Coordinate office purchasing, inventory management, and procurement.
• Serve as the primary point of contact for employees, visitors, and vendors.
• Coordinate with building management, cleaning services, maintenance providers, and outside vendors.
• Ensure the office is consistently maintained to a high standard.
• Oversee office-related accounts, utilities, subscriptions, invoices, and payment tracking.Maintain organized records of vendor contracts, expenses, and service agreements.
• Maintain the overall aesthetic and presentation of the office.Assist with sourcing décor, furnishings, and office accessories.
• Ensure conference rooms, reception areas, and shared spaces are thoughtfully styled and professionally maintained.
• Bring a strong attention to detail to the overall office environment.Provide administrative and project support to the Chief of Staff and leadership team.
• Assist with scheduling, research, coordination, and special projects as needed.
• Coordinate travel arrangements, hotel accommodations, transportation, and logistics for visiting employees and business partners.
• Source, curate, and coordinate client and partner gifts.Assist with planning and coordinating team gatherings, office meetings, and company events.
• Support onboarding logistics for new employees, including workspace preparation and office orientation.
• Coordinate meeting room setups, catering, supplies, and event logistics.
• Liaise with IT support providers to resolve technical issues.

Requirements

• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication skills with a polished, professional demeanor
• Proactive, dependable, and comfortable managing multiple priorities
• Strong attention to detail and an appreciation for design, aesthetics, and presentation
• Proficiency with Microsoft Office, Teams, Zoom, and general office technology
• Experience coordinating vendors, managing office supplies, and supporting daily workplace operations
• Ability to work independently, take initiative, and collaborate with multiple stakeholders
• Prior experience in a design-focused, hospitality, luxury, or professional office environment is a plus

Pay: $80,000.00 - $100,000.00 per year

Work Location: In person