Office Coordinator (Outpatient), Day Shift Full Time

Nestled between Burbank and Pasadena, Adventist Health Glendale is one of the area's leading healthcare providers. We are comprised of a 515-bed hospital, two urgent cares, home care services, comprehensive cardiology care and a vast scope of services located in the San Fernando Valley. We are committed to the development and empowerment of our nurses and have received Magnet designation from the American Nurses Credentialing Center. Glendale is known for its urban living, with easy access to dining, entertainment, shopping, amusement parks and outdoor recreation. Adventist Health Glendale is proud to be part of the thriving, diverse community since 1905.

Job Summary:

Provides general administrative support to the director and the department. Arranges meetings and travel for director and department leadership. Ensures office is stocked and staffed and provides excellent customer service. Coordinates billing, accounts receivable and the collections aspects of the clinic. Responsible for problem solving of registration, billing issues and collections and ensures a uniform flow of financial operations within the front office team. Applies substantial knowledge and experience to perform a wide range of advanced activities and/or determines how to use resources to meet schedules and goals; serves as working supervisor for team or work group. Coordinates small program(s) with limited budget/impact.

Job Requirements:

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' relevant experience: Preferred
• Medical back office experience: Preferred
• Medical office management and medical billing experience: Preferred

Essential Functions:

• Performs administrative and customer service duties. Sorts and distributes department mail.
• Schedules, plans, and participates in special events. Monitors staff licenses, mandatory education and competencies.
• Files information systematically for easy retrieval. Orders and maintains supplies at level to meet departmental needs. Ensures cleanliness and organization of office and reception area.
• Assists in preparing materials for seminars, workshops, in-service and etc. Prepares agendas for, attends, and records minutes of meetings. Schedules meetings and appointments for department managers and directors. Organizes travel arrangements for the director or department.
• Compiles statistics and prepares reports as requested. Handles billing as required.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.