Office Coordinator (Part time)

About Affinity Property Management

Founded in 2015 and headquartered in Orange, CA, Affinity Property Management provides residential and commercial property management services across Orange County, Los Angeles, and the Inland Empire. Led by a Certified Property Manager, we're a small, close-knit team known for hands-on service, responsive maintenance, and long-term relationships with the owners and tenants we work with. We've invested in modern tools like AppFolio to keep our operations efficient, and we're looking for someone just as detail-oriented to help keep our office running just as smoothly.

About the Role

Affinity Property Management is looking for an organized, dependable part time Office Coordinator to keep our office running smoothly day to day. You'll be the central point of contact for office operations — supporting our team, managing facilities and vendor relationships, and making sure everything from supplies to scheduling is handled without a hitch. This role is a great fit for someone who's detail-oriented, proactive, and enjoys being the person who keeps things organized behind the scenes.

What You'll Do

Front Office & Communication

• Serve as the first point of contact for the office — greeting visitors, answering phones, and directing inquiries to the right team member
• Manage incoming and outgoing correspondence, mail, and deliveries

Facilities & Vendor Coordination

• Manage office supplies, equipment, and vendor orders, including tracking inventory and reordering as needed
• Coordinate building and facilities needs: liaising with maintenance, janitorial, and other vendors; troubleshooting office equipment issues; ensuring the workspace is safe, clean, and well-stocked
• Help enforce office policies and procedures, and flag facilities or safety issues to leadership

Administrative & Operations Support

• Schedule and coordinate meetings, appointments, and internal events
• Maintain organized filing systems, both physical and digital
• Support onboarding logistics for new hires (workspace setup, equipment, access badges)
• Assist with basic administrative tasks for property management operations, such as processing paperwork and maintaining records
• Provide general administrative support to leadership and other departments as needed

What We're Looking For

Required

• 2+ years of experience in an office coordinator, administrative assistant, or facilities support role
• Strong organizational skills and the ability to juggle multiple priorities without dropping details
• Comfortable coordinating with outside vendors and service providers
• Proficiency with common office software (e.g., Microsoft Office or Google Workspace)
• Clear, professional written and verbal communication
• A proactive, problem-solving mindset — someone who notices what needs to get done and does it

Details

• Location: Orange, CA (on-site)
• Schedule: Part-time, 20-30 hours per week
• Reports to: Company president

Affinity Property Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $23.00 - $27.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person