Office Coordinator (Part-time)

An exciting opportunity has become available for an experienced Office Coordinator to join a well-established organisation in Cairns on a permanent part-time basis.

As the Office Coordinator, you will be at the heart of the organisation, ensuring the smooth day-to-day running of a dynamic and professional workplace. Supporting both operational and corporate teams, you'll provide high-level administrative support while coordinating key office functions to maintain efficiency across the business.

Your new role
Key responsibilities include:

• Acting as the first point of contact for visitors, contractors and external stakeholders
• Coordinating the daily operation and presentation of the office
• Managing office supplies, stationery, workplace resources and facilities
• Liaising with property management and maintenance providers
• Coordinating meeting rooms, office logistics and workplace requirements
• Maintaining company records, documentation and filing systems
• Assisting with reporting, scheduling and document management activities
• Supporting onboarding administration and employee record management
• Providing administrative support across multiple business functions
• Ensuring the office remains professional, organised and operating efficiently

What you'll need to succeed
This role would suit a highly organised professional who enjoys being the go-to person in the office, thrives in a fast-paced environment and takes pride in creating an efficient and welcoming workplace. You will demonstrate:

• Previous experience in Office Coordination, Office Management or Administration
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication and stakeholder management skills
• High attention to detail and strong document management capability
• Intermediate Microsoft Office skills
• A proactive, hands-on and solutions-focused approach
• The ability to work autonomously and take ownership of responsibilities
• A professional, adaptable and positive attitude

What you'll get in return

• Permanent part-time position (3-4 days per week)
• Flexible working arrangements across the week
• Competitive salary package plus superannuation
• Stable, long-term employment with a respected organisation
• Supportive and collaborative team culture
• Diverse and varied role with genuine autonomy
• Exposure to multiple areas of the business
• Opportunity to build a long-term career within a growing organisation

Ready for your next opportunity?
If you're a proactive and organised professional who enjoys being the go-to person in a busy office environment, apply now or contact Michael Maposa at Hays Cairns for a confidential discussion.