Office Coordinator / Scheduling Assistant.

Office Coordinator / Scheduling Assistant

Velasco’s Electrical — Modesto, CA
$22–$25 per hour, depending on experience
Part-time Approximately 25 hours per week In person
Monday–Friday, 9 a.m.–2 p.m.

About the position

Velasco’s Electrical is looking for an organized, dependable Office Coordinator to support our Office Manager with scheduling, customer communication, and project coordination.

We specialize in electrical, solar, battery, and EV charger installations. You’ll help keep projects moving by coordinating appointments, following up on paperwork, and communicating with customers, technicians, and our permitting partners.

This position starts part-time, with the opportunity to transition to full-time quickly based on workload and your ability to take on additional responsibilities.

Responsibilities

• Answer incoming calls, take accurate messages, and follow up with customers.
• Schedule installations, service calls, and customer appointments.
• Coordinate final inspections with city and county building departments, customers, and technicians.
• Track inspection results, communicate required corrections, and schedule reinspections.
• Keep technicians informed of schedules, job details, and changes.
• Provide customers with appointment confirmations and project updates.
• Follow up with our outside permitting and utility interconnection partners.
• Collect missing documents and track permit and permission-to-operate (PTO) progress.
• Ensure final inspection documentation reaches the appropriate permitting and PTO partners.
• Maintain accurate project records, calendars, and task lists.
• Flag delays, scheduling conflicts, and customer concerns for the Office Manager.
• Assist with daily office operations.

What we’re looking for

• Strong organization, attention to detail, and follow-through.
• Friendly, professional phone skills and clear written communication.
• Ability to manage multiple projects and changing priorities.
• Comfort using email, calendars, spreadsheets, and online software.
• Someone who takes ownership of assigned tasks, asks questions, and follows through to completion.

Office administration, scheduling, dispatch, or customer service experience is preferred. Experience working for a construction, electrical, solar, HVAC, or plumbing company is a plus. Permitting and PTO experience is helpful but not required—we can teach the right person our processes.

Schedule and location

This is an in-person position at our Modesto office, Monday–Friday from 9 a.m.–2 p.m., approximately 25 hours per week to start.

How to apply

Submit your résumé and a brief description of your experience with office support, scheduling, or customer service.

Pay: $22.00 - $25.00 per hour

Expected hours: 25.0 per week

Benefits:

• Paid time off

Work Location: In person