Office Engineer

Qualifications

• Graduate of Bachelor of Science in Civil Engineering or a related course.
• With at least 3 years work related experience
• With relevant experience in construction industry
• Proficient in Microsoft Office applications.
• Familiar with construction drawings, quantity take-offs, project documentation, progress reports and billing verification.
• Detail-oriented, proactive, and able to work independently and as part of a team.
• Willing to work on-site at El Sol Project - Punta Engaño, Lapu Lapu City

Working Schedule: Monday - Friday (8:30am-6:00pm)

Role and Responsibilities:

1. Schedule and coordinate meetings, appointments, and project-related activities.

2. Prepare agendas, minutes, and summaries for meetings.

3. Draft, edit, and proofread reports, presentations, and technical documents.

4. Ensure all project documents are accurately prepared, reviewed, and submitted on time.

5. Assist in tracking and updating project timelines and deliverables.

6. Act as a point of contact for internal and external communications related to the project.

7. Liaise with contractors, suppliers, and other external parties to facilitate project requirements.

8. Provide research support for technical queries and project-related tasks.

9. Maintain and update project schedules, calendars, and timelines.

10. Ensure the accuracy and confidentiality of all project data and records.

11. Monitor and report on key performance indicators and project progress.

12. Coordinate with the Quantity Surveyor and Project Team to verify progress billings against actual accomplishments and approved contract terms.

13. Monitor retention money, advance payments, deductions, liquidated damages, back charges, and other contractual adjustments.

14. Reconcile billing discrepancies with contractors, subcontractors, suppliers, and concerned project personnel.

15. Maintain records of submitted billings, approved claims, payments received, and outstanding balances.

16. Assist in compiling data for internal and client reports.

17. Prepare meeting minutes and track action items, responsible parties, and agreed deadlines.

18. Receive, register, classify, and distribute incoming and outgoing project documents.

19. Maintain both electronic and hard-copy project records when required.

20. Control the issuance and distribution of Drawings and Technical Documents

21. Ensure documents are properly routed to the appropriate engineer, consultant, PMO, or management representative for review.

22. Performs other tasks that may be assigned from time to time.