Office Engineer / Document Controller

About the role

The Office Engineer will provide technical and administrative support for the planning and execution of landscaping and construction projects. The role involves preparing and reviewing project drawings, quantity take-offs, cost estimates, technical reports, and other essential documentation. The successful candidate will work closely with project managers, site engineers, procurement personnel, suppliers, and clients to ensure that project documentation, schedules, material requirements, and site activities are properly coordinated.

Key responsibilities

• Preparing quantity take-offs, cost estimates, material requests, and technical reports
• Reviewing engineering drawings, plans, specifications, and related project documents
• Maintaining accurate records of materials, labor, equipment usage, and project accomplishments
• Monitoring project schedules and progress against approved plans
• Coordinating material procurement and delivery requirements with suppliers and internal teams
• Assisting with progress billings, variation orders, and project-related submissions
• Supporting quality control and compliance with safety, regulatory, and company requirements
• Ensuring that head-office documentation is aligned with actual site conditions and activities
• Communicating project updates and clarifications to internal teams, suppliers, contractors, and clients
• Helping resolve technical and administrative concerns that may affect project delivery

About you

• Bachelor's degree in Civil Engineering, Architecture, Construction Management, or a related field
• Strong understanding of construction methods, site development, and basic structural concepts
• Ability to read and interpret engineering drawings, plans, specifications, and technical documents
• Experience in quantity take-offs, cost estimation, project documentation, and schedule monitoring
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Working knowledge of AutoCAD or related drafting software is an advantage
• Strong analytical, organizational, and time-management skills
• Detail-oriented, with a high level of accuracy in calculations and documentation
• Effective written and verbal communication skills
• Knowledge of construction safety standards and basic quality-control procedures

About us

Founded in 2006, M. Rubia, Inc. is a family-run, PCAB-certified landscaping company specializing in landscape design, construction, and maintenance. We deliver innovative, sustainable, and high-quality landscaping solutions for leading property developers, commercial establishments, and residential communities across Luzon, Visayas, and Mindanao. Our expertise covers both hardscaping and softscaping, enabling us to create outdoor spaces that are aesthetically pleasing, functional, and built to last. We uphold high standards of professionalism, safety, quality, and environmental responsibility.