National Food Industries LLC

Office Executive – Administration &amp; Operations
Company: NFI Middle East FZCO Location: Dubai, UAE Job Type: Contract – Initial 3 Months (Extendable Based on Performance)
Job Description
We are looking for a proactive, organised and responsible Office Executive to manage day-to-day office activities, documentation, portal management, client coordination and interdepartmental communication. The ideal candidate should have good financial knowledge, strong coordination skills and the ability to work under pressure while supporting senior management and ensuring smooth office operations.
Key Responsibilities
<ul>
<li>Manage daily office administration, documentation, filing and record maintenance.</li>
<li>Handle company portals, online applications, data entry and routine submissions.</li>
<li>Coordinate client meetings, appointments, follow-ups and professional communication.</li>
<li>Assist the Director and management with daily tasks, reports, documentation and coordination.</li>
<li>Coordinate with HR, Finance, Sales, Operations and other departments to ensure timely completion of tasks.</li>
<li>Support team coordination, task follow-ups and internal communication.</li>
<li>Assist with basic finance-related activities, expense tracking, invoices, payment follow-ups and financial documentation.</li>
<li>Prepare reports, maintain trackers and ensure records are accurate and up to date.</li>
<li>Handle confidential company information responsibly.</li>
<li>Manage multiple priorities and complete assignments within deadlines.</li>
</ul>
Requirements
<ul>
<li>Bachelor's degree in Business Administration, Finance, Accounting or a related field preferred.</li>
<li>Previous experience in office administration, office coordination or executive support.</li>
<li>Basic understanding of finance, invoices, expenses and financial documentation.</li>
<li>Good knowledge of MS Office, especially Excel, Word and Outlook.</li>
<li>Comfortable handling online portals, documentation and administrative systems.</li>
<li>Excellent communication, organisation and follow-up skills.</li>
<li>Ability to coordinate across departments and interact professionally with clients and management.</li>
<li>Able to work independently, handle pressure and manage multiple tasks.</li>
<li>Strong attention to detail, accountability and problem-solving skills.</li>
</ul>
Contract Details
<ul>
<li>Initial contract period: 3 months.</li>
<li>Extension may be considered based on performance and business requirements.</li>
<li>Candidates who can join immediately will be preferred.</li>
</ul>
Work Location: In person

Office Executive – Administration & Operations

Office Executive – Administration & Operations

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