Office Executive

Role & responsibilities

As an Executive Assistant, you will work closely with senior leadership to manage schedules, communication, and high-priority business coordination. Your role involves ensuring seamless day-to-day functioning of the office.

You will act as a central point of coordination across internal teams and external stakeholders, ensuring that priorities are managed efficiently and decisions are executed with speed and accuracy. This position is critical in maintaining organizational discipline, improving productivity, and enabling leadership to focus on strategic initiatives.

Responsibility

• Work towards error-free billing, Challan generation / right in first instance.
• Organize meetings, prepare agendas, document minutes, and track action items to ensure execution.
• Customers feedback, Escalation to appropriate team for quick resolutions.
• Conduct a morning "brief" to review the daily agenda and a weekend "look-ahead" for the upcoming week.
• Draft, review, and manage emails, messages and official communication. Categorize emails into "Urgent," "To Read," and "Delegate."
• Organize and maintain files, records, and documentation (physical & digital).
• Manage supplies, vendor coordination, and basic procurement tasks. Coordinate with external stakeholders, partners, and vendors for meetings, events, and requirements.
• Act as a bridge between departments to ensure smooth communication and timely execution of priorities. Provide administrative support to cross functional teams when required.
• Prepare expense reports, reimbursements, and track budgets as required.
• Maintain task lists, follow-ups, and ensure timely completion of deliverables.
• Maintain a professional and positive working relationship with all employees.
• Track key deliverables, follow up with teams, and ensure deadlines are consistently met.

Preferred candidate profile

Required Skills & Qualifications

• Bachelors degree or equivalent in Administration, Business, or related fields.
• 23 years of proven experience as a Personal Assistant, Executive Assistant
• Excellent verbal & written communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint), Tally, Zohobooks
• Ability to multitask and work effectively in a fast-paced environment.
• Professional appearance, positive attitude, and strong interpersonal skills.
• High level of discretion, confidentiality, and accountability.
• Exceptional command of English and Hindi.
• Strong organizational and multitasking skills
• Flexible with working hours when required
• Pleasant personality with strong interpersonal skills