Office Executive

Job Description – Office Executive

Location: Bengaluru

Openings: 1

Experience: 1–3 Years

CTC: ₹3.5 LPA + Performance Incentives

Industry: Fintech / Financial Services

About the Role

The Office Executive will be responsible for the smooth functioning of daily office administration. The role includes front-desk management, vendor coordination, administrative support to the leadership team, HR administration and general office management.

We are looking for someone who is organised, takes initiative, follows through on responsibilities and can efficiently manage multiple administrative activities.

Key Responsibilities

• Manage the front desk and reception, greet visitors professionally, handle incoming calls and maintain a presentable and welcoming office environment.
• Coordinate with vendors and service providers for office supplies, equipment maintenance, housekeeping, internet, printing and other facility requirements.
• Maintain office inventory and proactively arrange replenishment of required supplies.
• Provide administrative and scheduling support to the leadership team, including calendar management and meeting coordination.
• Coordinate travel bookings, accommodation and local transportation/logistics.
• Assist HR with new-joining formalities, employee documentation, access cards, onboarding coordination and employee records.
• Handle courier and dispatch management, including receiving, sorting, sending and tracking important documents.
• Maintain petty cash records, collect expense receipts and submit periodic summaries to the Finance team for reconciliation.
• Support the team with printing, scanning, filing, data entry and general administrative activities.
• Coordinate with IT vendors/internal teams for new-joiner system setup, internet issues and equipment requirements.
• Handle other day-to-day administrative requirements as needed.

Candidate Requirements

• 1–3 years of experience in Office Administration, Front Desk Management, Administration or Executive Assistance.
• Proficiency in Microsoft Word, Excel and Outlook.
• Ability to prepare basic reports and manage calendars and schedules.
• Strong organisational and multitasking skills.
• Good written and verbal communication skills.
• Proficiency in English and Kannada or Hindi preferred.
• Professional and approachable personality.
• Reliable, proactive and willing to take ownership of responsibilities.
• Experience in a fintech, financial services or startup environment is an advantage but not mandatory.

Compensation & Benefits

• Fixed CTC: ₹3.5 Lakhs per annum
• Performance Incentive: Up to 1–3 months of monthly salary, based on company performance
• Performance Review: At 6 months, with potential for salary revision

Pay: ₹30,000.00 - ₹32,000.00 per month

Work Location: In person