Office Executives

We are looking for a proactive and organized Office Executives to oversee the daily operations of the office and ensure smooth administration, HR, and accounting coordination functions. The successful candidate will lead a team of administrative staff, support management in daily operations, and ensure all office, HR, and financial processes are carried out efficiently and accurately.

Proficient in Mandarin is preferred due to business communication requirements.

Responsibilities

• Manage and oversee daily office operations.
• Lead and supervise a team of 3 Administrative staff.
• Handle HR administration, including recruitment, onboarding, attendance, leave management, and employee records.
• Coordinate and liaise with external accounting firm on all accounting and financial matters.
• Ensure invoices, payments, collections, and financial records are properly maintained and submitted on time.
• Review and monitor monthly financial reports, cash flow, and accounting documentation.
• Ensure timely submission of documents required for audit, tax, payroll, and statutory compliance.
• Manage office procurement, vendors, facilities, and administrative matters.
• Maintain company records and documentation.
• Support Management in operational planning and administrative matters.
• Ensure efficient workflow and compliance with company policies and procedures.

Requirements

• Minimum 3 years of experience in Office Administration, HR, Accounting, or related fields.
• Experience in supervising or leading a team is an advantage.
• Good understanding of HR and basic accounting processes.
• Strong organizational, communication, and problem-solving skills.
• Proficient in Microsoft Office applications.
• Able to work independently and manage multiple responsibilities.
• Mandarin speaking preferred due to business communication requirements.

Benefits

• 5-Day Work Week (Monday – Friday)
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Friendly Working Environment
• Career Growth Opportunities

Salary

RM5,000 – RM6,000 per month (based on experience and qualifications)