Office Facilities and Administrative Executive

Working hours: 5 day work week with occasional Saturdays / after hours

Location: Downtown/Raffles Place

Office Facilities and Administrative Executive

About the role

We are seeking a proactive and well-organised Office Facilities and Admin Executive. The role combines day-to-day office support with hands-on workplace coordination, vendor liaison and safety-related arrangements.

Key responsibilities

·       Provide day-to-day administrative support, including managing mail and couriers, maintaining records, and monitoring stationery and pantry supplies.

·       Coordinate onboarding logistics, including locker assignments and staff pass printing, and cover reception when required.

·       Liaise with building management, vendors and contractors on maintenance, repairs and service issues; raise and track requests through to resolution.

·       Coordinate building access requirements, permit-to-work applications and air-conditioning extensions.

·       Support office moves, seating changes, workplace projects and internal events, including setting up café furniture.

·       Maintain a safe and presentable workplace; carry out basic hands-on tasks such as replacing basic lighting when required and safe to do so.

·       Coordinate pest control and other general maintenance services, which may occasionally take place after office hours or on weekends.

·       Monitor first-aid supplies and coordinate fire warden and first-aider arrangements, emergency preparedness, and servicing of AEDs and fire safety equipment.

·       Work with the Office Manager on office initiatives, process improvements and compliance with workplace procedures.

Requirements

·       Minimum GCE O-Level, NITEC, Diploma or equivalent.

·       3–5 years of experience in facilities support with office administration or a similar role.

·       Good organisational, communication and prioritisation skills, with the ability to work independently and manage competing tasks.

·       Proficient in Microsoft Office; experience liaising with vendors, building management or workplace service providers is preferred.

·       A dependable, service-oriented and hands-on approach.

·       Knowledge of workplace safety or basic procurement is an advantage.

Please submit your updated resume by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: [6950 9741](tel:6950 9741)

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni Sherry

Job ID: JOB-01362