Office Incharge

Position:-Office In-charge

Location:-Manegaon Tilwara Jabalpur

Duty Pattern :-Shift

A. Office Administration

Manage daily office activities and ensure smooth administrative operations.

Maintain office records, files, registers, and documentation.

Handle incoming and outgoing correspondence, emails, and official communication.

Monitor office supplies, stationery, and other administrative requirements.

Coordinate maintenance of office equipment and facilities.

B. Employee Administration

Maintain employee attendance, leave records, and related registers.

C. Plant Coordination

Coordinate with Production, Maintenance, Stores,Accounts, Purchase, and Security departments.

Support the Plant Head in daily administrative activities and reporting.

Follow up on assigned action points.

Ensure timely circulation of notices, instructions, and management communications.

D. Vendor and Facility Management

Coordinate with vendors and service providers for administrative requirements.

Follow up on repair and maintenance of office facilities.

Maintain records of service bills, purchase requests, and administrative expenses.

E. Documentation and Compliance

Maintain statutory, administrative, and operational records as assigned.

Support audits and inspections by providing the required documents.

Ensure proper filing, record retention, and confidentiality of company information.

Coordinate with concerned departments for compliance with applicable company policies and legal requirements.

F. Security and Safety Coordination

Coordinate with the security team regarding visitor entry, gate passes, and vehicle movement.

Maintain visitor and contractor records as applicable.

Support plant safety initiatives and ensure administrative areas follow applicable safety procedures.

Report administrative issues, incidents, and facility-related concerns to management.

G. Reporting and Cost Control

Prepare daily, weekly, or monthly administrative reports.

Monitor administrative expenses and maintain supporting documents.

Identify opportunities to improve administrative efficiency and control costs.

Perform other duties assigned by the Plant Head or management.

3. Qualifications

Graduate in any discipline; a degree is preferred.

4. Experience

Minimum 1 year experience.

Pay: From ₹12,000.00 per month

Benefits:

• Paid time off

Work Location: In person