Office Infrastructure Manager

As the Office Infrastructure Manager, you will oversee every aspect of office support: from coordinating contractors for minor repairs to managing large-scale projects for furniture restoration and equipment procurement. You will be the key link between the team's needs and the services that support them.

Your main objective is to keep the office comfortable, safe, and modern, while ensuring technical issues are resolved quickly and efficiently.

What tasks await you

Coordinating repairs and maintenance

You will coordinate our team of in-house contractors, creating tasks in the tracking system, monitoring deadlines, ordering supplies, and signing off on completed work. Your responsibilities will include everything from minor repairs (fixtures, door handles, upholstered furniture) to repairs of larger items: modular furniture, sofas, kitchen units, and meeting-room tables and chairs. You will decide whether items should be repaired on-site, sent to a workshop, or replaced, and manage the process through accepting completed work and submitting invoices for payment.

Maintaining and purchasing appliances

You will look after appliances at office coffee stations and in other areas. You will assess whether repairs are worthwhile, coordinate inspections and issue reports with contractors, purchase replacements when needed, and keep equipment records up to date.

Overseeing lounge areas

You will make sure the massage chairs are working properly and arrange their maintenance. You will also keep the relaxation pods comfortable and ready to use, and manage the purchase and maintenance of equipment in our music room.

Managing inventory and disposal

You will organize regular inventories of furniture and appliances, including the statutory inventory checks required in Serbia. You will also also manage the disposal process from start to finish: preparing assessment reports, coordinating with waste removal contractors, and obtaining the required closing documents.

Budgeting, procurement, and tenders

You will help prepare the facilities maintenance budget, update forecasts quarterly, and provide a justification for any proposed changes. You will also take part in contractor tender processes (held every three years) and manage the regular procurement of supplies for restrooms, showers, and coffee stations.

We expect that you

• Have 3+ years of experience managing office facilities or working in a similar field
• Know how to coordinate contractors and ensure their work meets quality standards
• Are familiar with procurement, budgeting, and tendering processes
• Can negotiate with suppliers and contractors in Russian and English/Serbian
• Pay strong attention to detail and can maintain accurate records of physical assets
• Can independently assess whether equipment should be repaired or replaced
• Live in Belgrade or are willing to relocate