Office Intern (Student Internship)

We will be needing two (2) office interns for the role:

• One for Engineering and Design Department
• One for Franchise Relations Department

Internship Requirements:

• Minimum Hours: 300 Hours
• Amenable for onsite work at Boni, Mandaluyong City
• With internship courses required by the university/college
• Must work from Monday to Friday, 9:00 AM to 6:00 PM.

Qualifications:

• Currently enrolled in Business Administration, Office Management, or a related field.
• Strong organizational and time-management skills with the ability to handle multiple tasks and meet deadlines.
• Basic computer proficiency, including email, document preparation, and online collaboration tools (e.g., Microsoft Office or Google Workspace).
• Strong organizational skills with attention to detail, willingness to learn, and ability to follow instructions

As an Engineering and Design Intern, you'll be responsible of the following:

• Assist the Engineering and Design Department in procurement-related activities, including coordination, documentation, and supplier follow-ups.
• Maintain and update department trackers for projects, procurement, permits, and other ongoing requirements.
• Assist the Engineering and Design Department in document filing and organization of project-related records.
• Support the monitoring of permits, licenses, and compliance requirements.
• Assist in tracking deadlines, pending tasks, and deliverables, including necessary follow-ups.
• Provide day-to-day administrative and coordination support to the Engineering and Design Department.

As a Franchise Relations Intern,you'll be responsible of the following**:**

• Franchise Agreement Management: Organize, sort, and categorize physical franchise agreements based on their current status, including for signature, for notarization, for filing, and for sending to franchisees.
• Document Tracking and Monitoring: Monitor the status of franchise agreements and ensure proper labeling, filing, and safekeeping of physical documents for easy retrieval and reference.
• Data Encoding and Records Updating: Encode franchise agreement details into the department’s tracking file or database to maintain accurate and updated franchise records.
• Franchise Status Verification: Review and update franchise records according to store status, identifying locations that are operational, permanently or temporarily closed, or have no franchise agreement on file.
• Records Reconciliation: Assist in checking physical agreements against existing records, identifying missing documents, incomplete records, and discrepancies for verification by the Franchise Relations team.
• Filing and Administrative Support: Maintain an organized filing system for franchise agreements and provide administrative assistance to the Franchise Relations team as needed.
• Confidentiality and Data Accuracy: Handle franchise documents and business information with care, ensuring the accuracy, completeness, and confidentiality of all records.

What's in it for you?

• Daily allowance of Php. 200

• 20% Employee Discount

• Free-flowing coffee (or non-coffee)

• Company events and activities

• Hands-on learning and exposure to actual workplace operations

• A fun, collaborative, and supportive work environment

• Opportunities to learn from professionals and build your workplace skills