Office Management Executive / Administrative Operations Specialist

Office Management Executive / Administrative Operations Specialist

Company: Mobile Zone / Select Cellular / Software & Technology Operations
Job Type: Full-Time
Work Type: ON-SITE
Department: Office Management & Operations

About Us

We are a growing business group operating across multiple industries, including:

• 4 Mobile Zone stores in Texas
• Mobile phone sales and purchasing
• New and used device sales
• Mobile phone repair and screen replacement
• Device financing and leasing
• Wholesale mobile devices and accessories
• Wholesale warehouse operations
• E-commerce through SelectCellular.com
• Software and technology development
• Mobile and web applications
• Business tools and software products
• Digital marketing and online business operations

We are looking for a highly experienced, organized, professional, and multi-skilled Office Management Executive who can handle day-to-day administrative operations, manage documentation and data, work extensively with Microsoft Office, and communicate effectively with management, employees, customers, and business partners.

This position requires someone who is highly proficient in Microsoft Excel, extremely organized, quick to learn, responsible, and capable of handling multiple tasks at the same time.

Job Title

Office Management Executive / Administrative Operations Specialist

Role Overview

The selected candidate will support and manage daily office operations while maintaining accurate records, preparing reports, organizing information, coordinating with different departments, and assisting management with administrative and operational tasks.

The ideal candidate should have excellent command of MS Excel and Microsoft Office, strong communication skills, professional behavior, and the ability to work independently with minimal supervision.

Key ResponsibilitiesOffice Management

• Manage daily office operations and administrative activities.
• Maintain organized records, documents, files, and reports.
• Coordinate with management and different departments.
• Monitor assigned tasks and ensure timely completion.
• Handle internal communication and follow-ups.
• Prepare daily, weekly, and monthly operational reports.
• Maintain confidential company information.
• Organize meetings, schedules, documents, and administrative requirements.
• Monitor office-related activities and ensure smooth workflow.

Microsoft Excel & Data Management

Excellent Excel skills are a major requirement for this position.

The candidate should be comfortable working with:

• Excel spreadsheets
• Data entry and data management
• Formulas and functions
• Sorting and filtering
• Pivot tables
• VLOOKUP/XLOOKUP
• Conditional formatting
• Data validation
• Charts and dashboards
• Reports and summaries
• Inventory records
• Sales reports
• Employee records
• Performance tracking
• Financial/operational data
• Large datasets

The candidate should be able to take raw information and turn it into clear, organized, and useful reports for management.

Microsoft Office

Strong knowledge of:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Experience with Google Sheets, Google Docs, Google Drive, or similar business tools is also an advantage.

Operations & Reporting

The employee may be responsible for monitoring and preparing reports related to:

• Store operations
• Sales
• Inventory
• Devices
• Repairs
• Customer information
• Employee performance
• Daily activities
• Lead generation
• Marketing activities
• Wholesale operations
• Administrative tasks

Reports must be accurate, professional, and submitted on time.

Communication Responsibilities

The candidate must have excellent communication skills.

Responsibilities may include:

• Communicating with management.
• Coordinating with employees.
• Following up with different departments.
• Communicating with customers when required.
• Communicating with vendors and business partners.
• Handling professional emails and messages.
• Preparing professional documents and correspondence.
• Clearly explaining issues, updates, and requirements.

The ideal candidate should be confident, professional, polite, and highly impressive in communication.

Multi-Skilled Responsibilities

We are looking for someone who can handle more than basic office administration.

The candidate should be willing and capable of supporting different areas of the business when required, including:

• Data management
• Reporting
• Documentation
• Inventory coordination
• Customer support
• Employee coordination
• Scheduling
• Research
• Online operations
• Administrative support
• Business communication
• Project coordination

You should be a problem solver who can take responsibility and find solutions instead of waiting for instructions for every small task.

Required Skills

• Excellent MS Excel knowledge.
• Strong Microsoft Office skills.
• Excellent written and verbal communication.
• Strong organizational skills.
• Professional attitude and appearance.
• Excellent attention to detail.
• Ability to manage multiple tasks.
• Strong time-management skills.
• Ability to work under pressure.
• Ability to meet deadlines.
• Good problem-solving skills.
• Fast learner.
• Ability to work independently.
• Strong follow-up skills.
• High level of responsibility and accountability.

Experience Requirements

Experience: 2+ years of relevant office management, administration, operations, data management, or similar experience preferred.

Candidates with strong professional experience and exceptional Excel skills will be given priority.

Experience in retail, technology, e-commerce, wholesale, software, or multi-location business operations is an advantage.

What We Are Looking For

We are looking for a person who is:

Experienced + Professional + Organized + Tech-Savvy + Excellent at Excel + Strong Communicator + Multi-Skilled + Responsible

You should be comfortable managing several responsibilities at the same time and should be able to prioritize tasks without constant supervision.

We want someone who can become a reliable part of our management and operations team.

Performance Expectations

Performance will be evaluated based on:

• Accuracy of work
• Excel/reporting ability
• Task completion
• Time management
• Communication
• Organization
• Attention to detail
• Problem-solving
• Follow-up
• Ability to manage multiple responsibilities
• Professionalism
• Reliability
• Overall contribution to office operations

Career Growth

High-performing employees may have opportunities to progress into:

Senior Office Executive → Operations Manager → Office Manager → Operations Director

How to Apply

Please submit:

• CV/Resume
• Previous work experience
• Years of MS Excel experience
• List of Microsoft Office skills
• Expected salary
• Availability

Shortlisted candidates may be required to complete an Excel/Office Management practical test and communication assessment.

Subject: Application – Office Management Executive

Pay: Rs35,000.00 - Rs60,000.00 per month

Work Location: In person