Office Manager (Admin & Ops)

About the role

We are seeking a dedicated and proactive Office Manager to support our leadership team. You will work closely with senior leaders, managing complex schedules, coordinating stakeholder interactions, preparing materials for key decisions, and ensuring smooth day-to-day operations across our growing portfolio of sustainable properties. The role offers direct exposure to senior management, strategic initiatives, and the full real estate value chain in a close-knit team where initiative and ownership are highly valued.

Key responsibilities

• Manage complex calendars for the founders, including scheduling internal/external meetings, coordinating across time zones, and prioritizing commitments.
• Act as the primary point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
• Prepare, edit, and proofread high-quality documents, presentations (PowerPoint), reports, investment papers, and correspondence.
• Organize and maintain confidential files, databases, and records related to assets, leases, valuations, and projects.
• Arrange and coordinate meetings, site visits, investment committee sessions, and industry events (including logistics, agendas, minutes, and follow-ups).
• Support preparation for URA engagements, regulatory meetings, or sustainability-focused forums.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting as needed.
• Assist in tracking portfolio performance metrics (e.g., occupancy, NOI, budgets) by compiling data and preparing summary reports or dashboards.
• Support leasing, acquisition, and asset enhancement processes through document preparation, due diligence coordination, data room organization, and follow-up on action items.
• Liaise with internal teams (e.g., Property Management, Legal, Finance) and external partners (brokers, consultants, contractors, valuers) to ensure timely information flow.

About you

• Diploma or Bachelor's degree in Business Administration, Real Estate, Secretarial Studies, Communications, or a related field.
• 2–5 years of experience as an Office Manager, ideally supporting senior leaders in real estate, asset management, property development, or a fast-paced professional services environment.
• Advanced proficiency in Microsoft Office Suite (especially Excel for data compilation/tracking, PowerPoint for presentations, and Outlook for calendar/email management).
• Strong organizational and time-management skills with the ability to handle confidential information.
• Highly organized, detail-oriented, and proactive — anticipating needs before they arise.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Discreet and trustworthy when handling sensitive information.
• Resourceful, adaptable, and comfortable in a lean, entrepreneurial setting where flexibility is key.
• Strong interpersonal skills to engage confidently with tenants, partners, government agencies, and senior management.
• Willingness to conduct occasional site visits or attend events island-wide.

About us

MCQ Land is a sustainable real estate developer and investor headquartered in Singapore. We build, acquire, manage, and transform real estate developments with sustainability as our #1 priority. At the heart of MCQ Land is a commitment to transform communities by building real estate that harmonizes nature, design, and sanctuary.

Benefits

• Opportunity to support a unique portfolio of sustainable real estate assets in a purpose-driven company.
• Direct mentorship from senior leadership and accelerated exposure to strategic real estate operations.
• A collaborative, close-knit team culture that values initiative, ownership, and work-life balance.
• Comprehensive benefits including medical/dental insurance, annual leave entitlements, and CPF contributions in accordance with Singapore statutory requirements.