Office Manager & Bookkeeper – Trailer Dealership

IKON Trailers and Equipment is a growing, family-owned semi-trailer dealership seeking a dependable and motivated Office Manager who wants to grow with our company.

For this position, attitude and character matter just as much as experience. We are looking for someone who is positive, honest, punctual, reliable, resourceful, and willing to learn. The right candidate takes ownership of responsibilities, researches solutions, follows through on commitments, and cares about producing accurate, high-quality work.

We would rather hire someone with less experience who has a strong work ethic and a genuine can-do attitude than someone with extensive experience who is unwilling to learn, adapt, or work as part of a team.

This is a hands-on position for someone who enjoys variety, solves problems without waiting to be told every step, and wants the opportunity to take on greater responsibility as the company grows.

What Success Looks Like

The successful candidate will:

• Arrive on time and be consistently dependable.
• Maintain accurate, organized, and current financial and operational records.
• Take ownership of assignments and follow them through to completion.
• Research unfamiliar issues and propose practical solutions.
• Ask questions when necessary and remain open to feedback.
• Identify errors, inconsistencies, and unfinished work before they become larger problems.
• Communicate honestly and professionally with management, coworkers, customers, and vendors.
• Work with a sense of urgency without sacrificing accuracy or quality.
• Look for better ways to organize information and improve company procedures.
• Support the team with a positive and cooperative attitude.

Primary Responsibilities

Accounting and QuickBooks

• Prepare and issue sales orders, invoices, and purchase orders.
• Enter and receive trailers, parts, materials, and other inventory
• Perform general bookkeeping and maintain complete and accurate financial records.
• Reconcile bank and credit card accounts.
• Assist with accounts payable and accounts receivable.
• Prepare and initiate approved payments to vendors and government agencies.
• Review sales, purchasing, accounting, and registration documents for accuracy and completeness.
• Work with the company’s CPA and provide requested reports and supporting documentation.
• Assist management with budgets, forecasts, and cost-control procedures.

Inventory and Operational Controls

• Maintain accurate inventory records for trailers, parts, materials, and license plates.
• Research and resolve inventory discrepancies.
• Develop and maintain procedures that improve inventory accuracy and accountability.
• Ensure that QuickBooks, internal databases, and supporting records remain synchronized.
• Monitor office and shop supplies and replenish them as needed.

Titles, Registrations, and Documentation

• Coordinate trailer title and registration activities.
• Maintain accurate records and control of dealer license plates and temporary tags.
• Review documents for accuracy before submission.
• Organize and maintain digital company records using consistent filing and naming procedures.
• Perform authorized Notary Public services for company documents or obtain a Texas Notary commission after hiring.

Administrative and Business Support

• Manage incoming and outgoing mail, deliveries, and business correspondence.
• Communicate professionally with customers, vendors, employees, freight companies, and other business partners.
• Coordinate shipments with customers, vendors, freight carriers, and customs brokers.
• Assist with employee records and the coordination of employee benefits.
• Support management with administrative projects and changing operational needs.
• Help develop processes and systems that allow the company to operate more efficiently as it grows.

Required Qualifications

• Demonstrated honesty, reliability, punctuality, and a strong work ethic.
• Positive, professional, and team-oriented attitude.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to take initiative, research solutions, and complete assignments with limited supervision.
• Ability to organize multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle financial, employee, customer, and company information with confidentiality.
• Working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Bookkeeping, accounting, administrative, or office-management experience.
• High school diploma or equivalent.

Preferred Qualifications

The following qualifications are helpful but are not required for an otherwise strong candidate:

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field.
• Two or more years of bookkeeping, accounting, administrative, or office-management experience.
• Experience using QuickBooks Desktop.
• Experience with bank reconciliations, accounts payable, accounts receivable, purchasing, or inventory.
• Experience in a dealership, transportation, equipment, automotive, manufacturing, or inventory-based business.
• Experience with vehicle or trailer titles, registrations, temporary tags, or license plates.
• Experience coordinating freight or cross-border shipments.
• Experience working with CPAs and government agencies.
• Current Texas Notary Public commission or willingness to obtain one.

Candidates who do not meet every preferred qualification are still encouraged to apply. We are willing to train a capable, dependable person who demonstrates strong character, initiative, and a genuine desire to learn and grow.

Work Environment

This is a full-time, on-site position at our Marion, Texas facility. The Office Manager regularly works with company management, sales, operations, and shop personnel, as well as customers and outside business partners.

The position requires the ability to work in a growing business where priorities may change and team members are expected to help wherever reasonably needed.

Why Join IKON Trailers?

• Join a growing, family-owned company.
• Work directly with company leadership.
• Learn multiple areas of dealership and business operations.
• Help create and improve systems instead of simply maintaining existing routines.
• Earn opportunities for additional responsibility and professional growth based on performance.
• Be part of a team that values honesty, reliability, initiative, quality, and customer service.

How to Apply

Please submit your résumé and a brief response answering the following questions:

• Why are you interested in this Office Manager position?
• Describe a situation in which you had to research and solve a problem you had never handled before.
• What does reliability mean to you in the workplace?
• What experience do you have with QuickBooks Desktop, bookkeeping, inventory, or vehicle registrations?

Applications that include answers to these questions will receive priority consideration.

The company reserves the right to add, remove, or modify duties and responsibilities based on business needs.

IKON Trailers and Equipment is an equal opportunity employer.

Pay: $52,000.00 - $62,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person