Office Manager & Employee Experience Coordinator

Since 2020, Semine has been building AI-driven technology designed to eliminate the repetitive, manual tasks that slow down accounting teams. By automating accounts payable processes and reducing administrative burden, Semine empowers finance professionals to focus on analysis, strategy, and value creation rather than data entry.

In July 2025, Semine joined forces with Rydoo and is now a Rydoo company. Together, we are advancing a shared vision: simplifying financial operations through intelligent automation. By combining Semine’s AI expertise in accounts payable with Rydoo’s trusted expense management platform - used by more than one million users worldwide - we are creating a comprehensive, AI-powered solution that streamlines both expenses and payables in one seamless ecosystem.

As a global team of more than 200 professionals, we believe technology should make complex processes simpler and more efficient. If you’re driven to build impactful solutions and shape the future of financial automation, you’ll fit right in.

Rydoo in a snapshot

• Ambitious international team
• 33 nationalities speaking over 15 languages
• 240+ employees across multiple countries
• Easy-to-use spend management app available on iPhone and Android
• Supporting over 10,000+ clients and 1 million+ users worldwide
• 4.6 employer score on Glassdoor
• Hybrid work policy

The Role

As an Office & Employee Experience Coordinator at Rydoo, you will play a key role in creating an inspiring and efficient workplace where employees feel engaged and supported. Based in our Antwerp office, you will be the go-to person for all office-related matters, ensuring a smooth and enjoyable working environment.

We are looking for an energetic and proactive team member who likes to work in a dynamic scale-up environment and enjoys juggling different responsibilities. From office operations and employee experience to event planning and workplace well-being, your impact will be felt across the company. At the same time, we expect you to set clear boundaries, take ownership of the office environment, and lead with confidence and structure to ensure everything runs smoothly.

What you'll do

• Office Management: Ensure the Antwerp office runs efficiently, maintaining a welcoming and well-organized workspace.
• Employee Experience: Foster a positive and engaging workplace culture by coordinating team and company events and creating moments that matter.
• Onboarding & Relocation Support: Provide a smooth onboarding experience for new joiners, making sure they feel at home from day one - especially those relocating from abroad.
• Business & Travel Support: Arrange business trips (flights, hotels) and assist with relocation logistics when needed.
• Fleet Management: Managing our company fleet, including employee vehicles and the shared pool car.
• Health & Safety: Ensure a safe and compliant work environment.
• Supplier & Vendor Coordination: Manage relationships with external vendors to keep operations running seamlessly.
• Enforce Structure & Boundaries: Set clear expectations for office behavior, ensuring the workplace remains organized and efficient.

Who you are

• A strong communicator who can confidently set expectations and ensure they are met.
• Someone with a natural sense of authority who can lead the office in a strict yet approachable manner.
• A people-first professional who enjoys creating a great workplace experience.
• Highly organized and proactive, with the ability to handle multiple tasks independently.
• Comfortable working in a fast-paced, scale-up environment.

Requirements

• Fluent in Dutch and English, both written and spoken.
• Valid driver's license (Category B).
• Proficient in Microsoft Office applications.
• Respect and strong alignment with our philosophy, culture and values.
• Adaptable and comfortable in a continuously changing environment.
• Creative, open-minded, and results-driven.
• Excellent interpersonal and communication skills.
• Nice to have: Certificate of Prevention Advisor.

Languages

• Working proficiency in English (C1+)
• Excellent proficiency in Dutch (C2+)

Practicalities

• You’ll be reporting to the VP People
• You’ll be part of the HR team
• Our Office is super close to the Antwerp Berchem train station
• You would ideally start in September, but we are FLEXIBLE as this is one of our company values!
• You’ll be working part time (4/5de) in our brand new office

Benefits

Next to our amazing team, informal & international company culture and our mission to become the number 1 spend and invoice management platform in Europe, we offer some nice benefits that make working at Rydoo / Semine even more fun:

• A competitive package, including salary and benefits
• Upskilling through training and coaching programs
• Hybrid Work Policy
• Professional freedom and a flexible work environment
• Regular company and team events
• Wonderful international team with more than 33 different nationalities
• Spectacular onboarding program for all new joiners

Why Join Us

At Rydoo / Semine, we celebrate diversity and are committed to creating an inclusive environment for all employees. We value and encourage ongoing learning opportunities and career progression.

Even if you don't tick every box but see yourself contributing, we encourage you to apply. We're more interested in finding a well-rounded individual with a can-do attitude. Your passion, dedication and desire to learn are what matter most to us.

Check us out

LinkedIn: https://www.linkedin.com/company/rydoo

Glassdoor: http://bit.ly/2UujjWJ

Instagram: https://www.instagram.com/wearerydoo/

YouTube: https://www.youtube.com/channel/UCTZYj7vm_ZcsGFL18jWHt_A

Inside Rydoo Blog: https://www.rydoo.com/inside-rydoo/