Office Manager & Executive Personal Assistant

AvaTrade is looking for a highly organized, proactive and service-oriented Office Manager & Executive Personal Assistant to provide hands-on personal and administrative support to senior management and company shareholders, while assisting with day-to-day office operations in a dynamic environment.

Responsibilities:

• Provide ongoing personal assistance to senior management, including handling payments, bureaucratic and administrative matters, personal errands and arrangements, and travel preparations.
• Manage busy calendars and schedule meetings for senior executives and company shareholders, coordinating with internal and external stakeholders locally and internationally.
• Track and follow up on executive requests, making sure they are prioritized correctly and completed on time.
• Work closely with the Administration Manager, supporting daily office operations and providing full backup during absences.
• Coordinate with vendors and service providers, handling purchasing, office supplies, maintenance and deliveries.
• Coordinate guest visits, company events and employee activities.
• Support employee onboarding logistics and ongoing office needs.

Requirements:

• Previous experience as a Personal Assistant, Administrative Assistant or Office Coordinator – an advantage.
• Experience supporting senior executives – an advantage.
• Availability outside standard working hours as needed, including occasional evening requests (remotely).
• Full proficiency in Microsoft Office and Outlook – required.
• Very good English communication skills, both written and verbal.
• Experience with Monday.com and NetSuite – an advantage.
• Excellent organizational, multitasking and prioritization skills.
• Excellent memory and strong follow-through, ensuring nothing falls through the cracks.
• Proactive, detail-oriented and highly efficient, with a hands-on approach.
• Strong interpersonal and service-oriented skills, with a high level of reliability and discretion.
• Patient, calm and flexible, able to handle changing priorities and unexpected situations in a fast-paced environment.