Office Manager & Operations Coordinator

Office Manager & Operations Coordinator
North Shore, Sydney | Investment Manager

Our client is a specialist investment management firm managing institutional capital across a growing portfolio of assets. It's a lean, high-performing team where everyone works hands-on and across multiple functions, and it's now looking for an Office Manager & Operations Coordinator to help bring structure and polish to the business as it scales.

The Role

This is a newly created, all-rounder position sitting at the centre of the business. You'll be the person who keeps the office running, the documents accurate, the compliance calendar on track, and the whole team supported day to day.

You'll get exposure to:

• Office & facilities management across the firm's Sydney (North Shore) and other AU locations, including vendor and supplier relationships
• Legal document administration — reviewing, drafting and preparing execution-ready documents from precedent templates
• Corporate administration — KYC and counterparty onboarding, entity records, company secretarial liaison
• Compliance support — assisting the CFO/Compliance Manager with policy tracking, training records and regulatory obligations
• HR & payroll coordination — onboarding/offboarding, payroll inputs, employee records
• Finance & expense administration — invoice processing, expense reconciliation and payment pack preparation (no payment authority)
• Technology administration — managing software licences, subscriptions and system access
• Investment support — helping format reports, pitch decks and CRM data for the Investments team

About You

Experience in professional services, legal, financial services, banking or property would be well regarded. What matters more is attitude:

• Warm, approachable and genuinely happy to be the welcoming face of a small office
• Detail-oriented and organised, with a real pride in accurate, well-presented work
• Comfortable switching between people-facing moments and quiet, document-heavy tasks
• Discreet and trustworthy with confidential information
• An easy-going team player who adds to a positive office culture

Why This Role

This is a genuine opportunity to become a key operational anchor in a growing investment management business, with real ownership over how the office runs and how the firm's records, documents and processes are maintained. It suits someone who enjoys being close to the action of a business and takes pride in making things run smoothly behind the scenes.