Office Manager/ Bookkeeper

Rio Grande Building & Storage is a woman-owned, veteran-owned, and locally owned and operated family business in Albuquerque, New Mexico. We are busy and work in a fast-paced environment. We are looking for a motivated individual to act as our construction bookkeeper/ office manager to oversee day-to-day administrative operations, and help ensure smooth, efficient support across the business.

Position Summary

Our bookkeeper/ office manager is responsible for managing office operations, coordinating administrative/ accounting workflows, and serving as a point of contact for internal teams and stakeholders. This role helps maintain an organized, responsive office environment while supporting company priorities through reliable scheduling, documentation, and communication. This role has a focus on bookkeeping and maintains QuickBooks, billing, and receipts.

In this full-time onsite position in Albuquerque, NM, you will balance day-to-day administrative responsibilities with ongoing process improvements to support productivity and customer service.

Key Responsibilities

• Oversee daily office operations to ensure efficient administrative support and smooth internal coordination

• Managing QuickBooks, bookkeeping, recording daily transactions, reconciling accounts, resource management, budget management

• Coordinate documentation and records management, ensuring accuracy, completeness, and confidentiality

• Manage accounts payable/receivable, send client invoices, track incoming payments, and pay vendor bills

• Prepare financial reports, generate balance sheets, income statements, and profit and loss (P&L) reports

• Managing RFP's and procurement

• Support tax preparation, organize documents and assist accountants with tax filings and audits

• Support basic administrative procurement and inventory tracking for office needs, as required

Required Qualifications

• Proficiency in Quickbooks Online, Google Workspaces, and other office software
• Experience working in a construction office
• Proven experience in an administrative or office support role with increasing responsibility
• Strong organizational skills and the ability to prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills with a professional, service-oriented approach
• Ability to maintain confidentiality and handle sensitive information appropriately

Preferred Qualifications

• Experience managing office workflows, administrative teams, or shared office services
• Demonstrated ability to improve processes and standardize administrative procedures
• Strong customer-focused mindset and ability to collaborate effectively with cross-functional teams

Compensation

Hourly rate: $25.00 - $30.00