Office Manager / Bookkeeper

Office Manager / Bookkeeper

About Us
Ben Holladay Service Co. is a locally owned electrical contractor in OKC . We do commercial service work. We're a small team, and we need someone organized and dependable to run the office so our electricians can stay focused in the field.

What You'll Do

• Run the office day to day: answer phones, greet customers and handle email
• Handle billing and invoicing for service calls and projects, including progress billing on larger jobs
• Manage Accounts Receivable: send invoices, follow up on past-due accounts and post payments
• Manage Accounts Payable: enter supplier bills, match them to POs and cut checks or make payments on time
• Keep the books in QuickBooks, including reconciling bank and credit card accounts every month
• Track job costs (materials, labor and change orders) by job
• Process payroll or send timesheets to our payroll service [edit to fit how you do it]
• Keep track of permits, inspections, lien waivers and certificates of insurance (COIs)
• Keep contractor licenses, insurance and vehicle records current
• Schedule and dispatch service calls and coordinate with techs [delete if not needed]
• Order office supplies and keep files and records organized

Requirements

• 3+ years of office management, bookkeeping or accounting experience
• Strong working knowledge of QuickBooks [Online or Desktop]
• Hands-on experience with AP, AR, billing and account reconciliations
• Comfortable with Microsoft Office or Google Workspace (Excel, Word, email)
• Very organized, detail-oriented and able to juggle several tasks at once
• Professional, friendly phone and customer service skills
• Able to work independently and keep information confidential
• High school diploma or equivalent

Nice to Have

• Experience in construction, electrical or another trade business
• Job costing and progress billing (AIA) experience
• Experience with permits, lien waivers and contractor licensing
• Familiarity with field service software such as [ServiceTitan / Jobber / Housecall Pro]
• Associate's degree in accounting or business

To Apply: Submit your resume on Indeed. Please mention your QuickBooks experience.

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Flexible schedule

Application Question(s):

• How many years of QuickBooks experience do you have?
• Have you handled AP/AR?

Work Location: In person