Office Manager / Bookkeeper

Job Summary

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This role is vital in ensuring the smooth operation of daily office activities while managing financial records with precision. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the backbone of our administrative functions, supporting both internal teams and external clients with professionalism and enthusiasm. This position combines bookkeeping, payroll, employee paperwork, scheduling, purchasing, and customer service. The ideal candidate enjoys taking ownership of an office, keeps accurate financial records, and can manage competing priorities with care and follow-through.

Responsibilities (Included but not limited to) :

Bookkeeping and financial administration

• Manage accounts payable and accounts receivable, including vendor payments, customer invoicing, billing statements, and collections.
• Maintain accurate general ledger records and reconcile accounts and credit card transactions.
• Process weekly payroll and maintain payroll records.
• Prepare monthly payroll tax reports and quarterly and annual filings through QuickBooks, including applicable federal and Georgia forms, W-2s, and 1099s.

Office operations and customer service

• Assist with job quotes and organize service reports, pick tickets, and related paperwork.
• Coordinate technician schedules and support daily service and project activities.
• Answer phone calls and emails, assist customers, and communicate with technicians, vendors, and company owners.
• Maintain organized files, receipts, correspondence, and office records.

Requirements

• Experience in bookkeeping, payroll, and office administration is a plus.
• Working proficiency in QuickBooks, including invoicing, reconciliation, financial reporting, and payroll.
• Familiarity with payroll tax reporting and quarterly and annual filing processes.
• Ability to manage daily office responsibilities independently while communicating clearly with company owners.
• Strong attention to detail, organization, and follow-through.
• Professional phone manner and customer service skills.
• Comfort using Microsoft Office and email.
• Sound judgment when handling confidential employee and financial information.

Please submit your résumé through Indeed and briefly describe your experience with QuickBooks, payroll, bookkeeping, and office management. We value energetic professionals who are eager to contribute their skills in a supportive environment that fosters growth and excellence.

Pay: $18.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person