Office Manager/ Bookkeeper

We are looking for an experienced Office Manager/Bookkeeper to support the daily financial and administrative operations of a growing legal practice in Louisville, Kentucky. This position combines hands-on accounting work with office coordination, requiring someone who is organized, discreet, and comfortable handling sensitive financial information. The ideal candidate brings strong reconciliation skills, confidence working with high-value transactions, and a steady approach to supporting both staff and leadership.

Responsibilities:

• Oversee day-to-day bookkeeping activities, including processing payables, tracking receivables, and maintaining accurate financial records for operating expenses and vendor invoices.

• Perform detailed account reconciliations, with a strong focus on trust activity, settlement-related transactions, and accurate allocation of funds between clients, expenses, and firm accounts.

• Maintain the trust account ledger and ensure all disbursements and related documentation are recorded with precision and confidentiality.

• Coordinate payroll submission through Paychex for a 16-person team and verify employee pay data for accuracy before each payroll cycle.

• Record, review, and post monthly expenses in QuickBooks while supporting organized financial reporting and month-end close activities.

• Partner with the firm’s external accounting and tax advisors to provide documentation needed for month-end review and tax preparation.

• Manage office administration tasks such as purchasing supplies, monitoring inventory, and helping keep the workplace running efficiently.

• Support annual administrative processes, including malpractice insurance applications, employee benefit plan review with the broker, and planning quarterly team events.

• Track employee administrative records and assist with general HR-related coordination as needed.

• Bachelor’s degree in any field is required.

• At least 5 years of experience in bookkeeping, office management, accounting, or a related administrative finance role.

• Hands-on experience with QuickBooks, including the ability to work within desktop-based accounting environments.

• Strong background in account reconciliation and financial recordkeeping, ideally involving high-dollar transaction activity.

• Familiarity with trust account management, legal settlement accounting, or similarly regulated fund tracking is highly preferred.

• Experience processing payroll through Paychex or a comparable payroll platform.

• Advanced Excel skills and the ability to manage, review, and organize financial data accurately.

• High level of discretion, reliability, and professionalism when handling confidential financial and employee information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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