Office Manager

The Company

Our client is a growing and highly regarded business operating within the property and construction sector, specialising in delivering high-quality projects across New Zealand and Australia. With a strong reputation for collaboration, quality, and attention to detail, the business works alongside clients to bring complex projects to life from concept through to completion.

Following an exciting period of growth, they are looking to appoint an Office Manager who will play a key role in supporting the wider team, strengthening business operations, and contributing to a positive and collaborative workplace culture.

About the role

• Manage the day-to-day operations of the Queenstown office, ensuring a professional, organised, and welcoming environment
• Provide high-level administrative support to the leadership team and wider project teams
• Coordinate travel arrangements, accommodation, meetings, and team logistics
• Manage office supplies, equipment, systems, and relationships with external service providers
• Process invoices, expenses, and general financial administration, including payroll coordination support
• Liaise with external accountants, bookkeepers, IT providers, and other business partners as required
• Maintain accurate records, documentation, and internal processes to support efficient business operations
• Support onboarding of new team members, including inductions, equipment setup, and administration requirements
• Manage office communications, including shared inboxes, correspondence, and general enquiries
• Assist with preparation of reports, presentations, and business documentation for leadership
• Coordinate company events, team initiatives, and client functions
• Support LinkedIn, social media, and marketing activities to showcase the business and its culture
• Identify opportunities to improve systems, processes, and ways of working across the business
• Act as a trusted point of contact for the team, helping solve problems and ensuring day-to-day operations run smoothly

About You

You will be a proactive and organised professional who enjoys supporting people and making things happen. You will bring a positive attitude, strong attention to detail, and the ability to confidently manage a broad range of responsibilities.

Ideally, you will have:

• Experience in an Office Manager, Executive Assistant, Operations Coordinator, or similar role
• Strong administration and organisational skills
• Confidence working with systems, processes, and financial administration
• Excellent communication skills and a collaborative approach
• The ability to problem-solve and take initiative
• A warm, approachable personality with a strong team focus

Contact

Should you meet the above criteria and be interested in a confidential conversation contact Olivia Gill on [email protected] or 0225475090