Office Manager

This opportunity is ideal for a highly organised and proactive professional with demonstrated experience in office management or business administration within an engineering, construction, or technical services environment.

This is a part-time position offering flexible working days and hours, which can be negotiated to suit the successful candidate and the needs of the business.

Key Responsibilities

• Manage the day-to-day running of the office, ensuring administrative tasks are completed efficiently and the office operates smoothly.
• Process fortnightly payroll and maintain accurate employee records.
• Coordinate recruitment and onboarding activities as required.
• Manage accounts payable, including processing invoices and maintaining financial records.
• Prepare client reports and assist with general business reporting.
• Manage document control processes, ensuring project and company documentation is accurately prepared, maintained, distributed, and archived in accordance with company procedures and client requirements.
• Coordinate office resources, equipment, suppliers, and facility maintenance to support daily operations.
• Liaise with clients, suppliers, consultants, and subcontractors to ensure effective communication and administrative support.
• Organise company travel, meetings, and corporate events as required.
• Provide administrative support to the Directors and senior management team.
• Maintain company records, policies, and confidential documentation in line with company procedures.
• Manage and maintain the Integrated Management System (IMS), including ISO 9001 Quality Management and ISO 45001 Occupational Health and Safety requirements.
• Plan and conduct internal ISO audits, maintain quality documentation, and coordinate corrective actions and continuous improvement initiatives.
• Ensure compliance with company policies, workplace health and safety requirements, and relevant legislation.
• Provide general administrative support across the business as needed to ensure the efficient operation of the office.

Skills & Experience

To be successful in this role, you will have:

• Previous experience in an Office Manager, Business Administrator, or similar role.
• Experience within an engineering, construction, mining, or technical services environment is highly regarded.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office 365 and business management systems.
• Experience with document control, quality management systems, and ISO standards is desirable.
• Understanding of Workplace Health and Safety (WHS) requirements.
• Ability to work independently, use initiative, and contribute to continuous improvement.