Office Manager

Allen Custom Drills is a proudly New Zealand-owned manufacturing business built on quality, teamwork and continuous improvement.

As the business continues to grow, we’re looking for an experienced Office Manager to join our Ashburton team in a permanent, full-time position.

This is a hands-on role at the heart of the business. You’ll take ownership of the day-to-day office and administrative functions while working closely with the General Manager, Directors and wider team.

There is a strong Health & Safety component to the position, alongside accounts administration, systems, reporting and general office management.

About the Role

You’ll take responsibility for ensuring the administrative side of the business operates efficiently, deadlines are met and systems and processes are followed.

Your responsibilities will include:

• Coordinating the day-to-day administration function
• Managing office systems, workflows, calendars and deadlines
• Accounts payable and accounts receivable administration
• Managing creditor accounts, reconciliations and payment processes
• Creating and approving purchase orders
• Working across Xero and SimPRO to maintain accurate financial and operational information
• Managing and overseeing internal Health & Safety systems, processes and documentation
• Coordinating Health & Safety audits, training, contractors and compliance requirements
• Ensuring regulatory, environmental and end-of-month documentation is completed accurately and on time
• Maintaining accurate registers, records and reporting
• Monitoring administrative systems and ensuring SOPs are followed
• Acting as a key point of contact for office systems and technology
• Supporting the General Manager with day-to-day operations and continuous improvement
• Helping develop efficient administrative processes as the business continues to grow

Health & Safety is an important part of Allen Custom Drills' manufacturing environment, so someone who already has exposure to workplace Health & Safety would be particularly valuable.

What We’re Looking For

We’re looking for an experienced administrator or Office Manager who enjoys taking ownership and making sure things get done.

You’ll ideally have:

• Around 3+ years' experience in office management or senior administration
• Experience with accounts payable and receivable
• Good working knowledge of Health & Safety and compliance processes
• Strong organisational and time-management skills
• Confidence coordinating people, priorities and deadlines
• Excellent attention to detail
• A high level of professionalism, discretion and confidentiality
• A proactive, solutions-focused approach
• Strong Microsoft 365 skills
• Experience with Xero, SimPRO or similar business systems
• A current full driver's licence

Manufacturing, engineering, workshop or another operational business environment would be advantageous, but isn't essential.

If Health & Safety isn't currently your strongest area, we'd still be interested in hearing from you if you bring strong office management, accounts and systems experience and are keen to develop further.

Why Join Allen Custom Drills?

• Permanent, full-time position
• Monday to Friday, 8.00am–5.00pm
• Stable and established New Zealand-owned business
• Work closely with the General Manager and Directors
• Genuine ownership of the office and administration function
• Varied role spanning accounts, systems, Health & Safety and operations
• Supportive, close-knit team
• Full onboarding and established SOPs
• Opportunity to help shape systems and processes as the business grows

This is an excellent opportunity for someone who likes being the person others rely on – organised, capable and comfortable taking responsibility for keeping the administrative side of a busy business on track.

If that sounds like you, we'd love to hear from you. Apply now with your CV and cover letter.