Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This role involves managing office procedures, supporting staff, coordinating schedules, and maintaining a productive workspace. A strong background in office management, exceptional computer literacy, and the ability to handle multiple tasks efficiently are essential to succeed in this energetic position.

• Manage the day-to-day operations of the real estate office.
• Maintain office supplies, equipment, and vendor relationships.
• Ensure the office is organized, professional, and welcoming for clients and agents.
• Coordinate office maintenance and troubleshoot operational issues.
• Provide administrative support to the Broker/Owner and real estate agents.
• Answer phones, greet clients, and direct inquiries professionally.
• Maintain office calendars, schedules, and meeting coordination.
• Prepare reports, presentations, and correspondence as needed.
• Monitor transactions from contract to closing for completeness.
• Ensure all required documentation is submitted and compliant with brokerage and state regulations.
• Maintain transaction files and assist agents with paperwork.
• Assist with marketing materials, social media, and company promotions.
• Ensure branding standards are followed across all marketing materials.
• Serve as the primary point of contact for agent questions and office procedures.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of office management or administrative experience (real estate experience preferred).
• Knowledge of real estate transactions and contracts is highly desirable.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, Google Workspace, and real estate software (MLS, Dotloop, SkySlope, TransactionDesk, or similar).
• Ability to multitask in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Professional appearance and positive attitude.

Reports To: Broker/Owner

Employment Type: Full-Time

Work Schedule: Monday–Friday

Join us to be part of a vibrant team dedicated to creating an organized, welcoming environment where productivity thrives!

Pay: $15.00 per hour

Benefits:

• Paid time off

Work Location: In person