Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure a smooth, efficient workplace environment. This role is vital in maintaining office functionality, supporting staff, and enhancing overall productivity. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and technical proficiency to coordinate office activities seamlessly. This paid position offers an exciting opportunity to lead administrative processes while fostering a positive and professional office atmosphere.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Oversee calendar management and scheduling for staff and executive appointments using productivity software and Google Workspace tools
• Handle data entry, filing, and document proofreading to ensure accuracy and organization of all office records
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
• Coordinate office supplies procurement, inventory management, and maintenance requests to keep the workspace fully operational
• Support client communication efforts through courteous customer service and effective communication strategies
• Assist with special projects, personal assistant duties, and administrative support to enhance overall office efficiency

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation, spreadsheets, and email management
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent computer literacy including data entry, typing accuracy, and familiarity with productivity software
• Experience with office management systems such as multi-line phone systems and scheduling tools
• Bilingual abilities are a plus for effective communication with diverse clients and team members
• Knowledge of bookkeeping software like QuickBooks for financial recordkeeping is preferred
• Exceptional customer service skills combined with professional phone communication and phone etiquette
• Ability to handle clerical tasks such as filing, proofreading, and document processing efficiently
• Experience in medical receptionist duties or front desk roles is advantageous but not required
• Strong time management skills coupled with the ability to multitask across various administrative functions

Join us as an Office Manager where your organizational expertise will drive our success! We value proactive individuals who thrive on creating efficient workflows while providing outstanding support to our team. This role is essential in maintaining a productive office environment that promotes growth, collaboration, and excellence.

Pay: $25.34 - $30.51 per hour

Work Location: Hybrid remote in Baton Rouge, LA 70817