Office Manager

Job Summary

We are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to oversee daily administrative operations and manage financial records. This role involves coordinating office activities, maintaining accurate bookkeeping, and supporting production scheduling to ensure smooth business operations. The ideal candidate will possess strong multitasking skills, proficiency in financial management, and the ability to streamline office processes.

Duties

• Manage daily office operations, including correspondence, filing, and administrative support.
• Oversee bookkeeping responsibilities such as invoicing, expense tracking, payroll processing, and financial reporting.
• Coordinate production scheduling to ensure timely delivery of products or services, aligning resources and timelines effectively.
• Maintain accurate financial records in compliance with company policies and accounting standards.
• Support inventory management and procurement activities as needed.
• Assist in preparing budgets, forecasts, and financial analyses.
• Facilitate communication between departments to promote efficient workflow.
• Implement office policies and procedures to improve productivity and organization.
• Handle vendor relationships and negotiate service agreements when necessary.

Experience

• Proven experience as an Office Manager, Bookkeeper, or similar administrative role with financial responsibilities.
• Strong knowledge of bookkeeping software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
• Experience with production scheduling or project coordination is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in financial recordkeeping.
• Strong communication skills for liaising with staff, vendors, and clients.
• Ability to multitask in a fast-paced environment while maintaining professionalism.

Pay: $28.73 - $34.60 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person