A
Array Labs
Office Manager
2 months ago
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Important information
Contract type:
Permanent
Salary:
$70,000 – $100,000 / year
Location:
Redwood City, CA, USA
Work mode:
Onsite
Published on:
25 August 2026
What they need
- Array Labs is seeking a full-time Office Manager to serve as the operational heart of our headquarters, on-site, five days a week
- You will own everything that makes our office a great place to work, from managing facilities and vendors to coordinating team events and providing administrative support
- This role is ideal for someone who takes genuine pride in creating an exceptional workplace experience and finds satisfaction in making an organization run smoothly behind the scenes
- Serve as the primary point of contact for all office operations, including facilities, vendors, building management, and day-to-day office needs
- Maintain a well-stocked, organized, and welcoming office environment, proactively managing supplies, equipment, and services
- Provide administrative support to the COO, assist with email and calendar management, as well as booking travel and expense tracking
- Plan and execute team events, company off-sites, all-hands logistics, and recurring office celebrations
- Coordinate new hire onboarding logistics, including desk setup, office access, welcome kits, and first-day experience
- Manage meeting room scheduling, visitor management, catering, mail, and package handling
- Coordinate office visitors (candidates, vendors, investors), including greeting and welcoming guests, conducting office tours, etc
- Oversee ongoing maintenance, janitorial service, and as-needed repairs in the office- 5-10 years of experience in office management, administrative assistance, or workplace operations
- Proficient with Google Workspace (Gmail, Calendar, Drive) and workplace tools, such as Slack
- Available to work on-site five days a week
- Warm, proactive communicator who takes initiative and follows through
- Strong organizational and time-management skills, with the ability to juggle multiple priorities in a fast-moving environment
- Experience in office management at a startup or high-growth technology company
- Proven track record in planning company events, off-sites, or team programming
- Experience providing administrative support to C-Suite executives and/or operations team
- Familiarity with facilities management, office space planning, or office build-outs
- Comfort with expense management tools, such as Ramp
- Experience managing vendor relationships and negotiating office service contracts
- Exceptional attention to detail and ability to manage confidential information with discretion
- Strong sense of ownership and proactive nature
- Comfortable with ambiguity and shifting priorities in a fast-moving, mission-driven organization
- Enthusiasm for Array Labs’ mission and curiosity about the aerospace industry
- To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State- We will conduct interviews via Google Meet with the potential for an onsite visit; the typical process takes around 3-5 weeks to complete from start to finish
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