Office Manager

OFFICE MANAGER

THE POSITION

The Office Manager is an integral member of an established luxury construction and interior design firm, responsible for overseeing the day-to-day administrative operations and professional presentation of the Company’s office. This is a dynamic, hands-on position providing support across the Executive, Accounting, and Project Management teams while ensuring the office operates efficiently, professionally, and in an organized manner.

The Office Manager also serves as the primary front-desk contact for clients, vendors, subcontractors, and visitors, representing the Company with professionalism, discretion, and exceptional customer service.

The ideal candidate is outgoing, highly organized, resourceful, dependable, and detail-oriented, with a genuine can-do attitude. The ability to manage multiple priorities, take ownership of assignments, anticipate needs, and consistently produce accurate, polished work in a fast-paced environment is essential.

PRIMARY RESPONSIBILITIES

Office Management & Reception

• Oversee the day-to-day organization, functionality, and presentation of the office.
• Serve as the primary point of contact for incoming calls, visitors, clients, vendors, and subcontractors.
• Greet and assist visitors and maintain a professional and welcoming reception area.
• Manage the front-desk email, phone calls, mail, packages, and deliveries.
• Maintain office supplies, equipment, and general office needs.
• Maintain organized digital and physical files and documentation.
• Run company errands and assist with other administrative tasks as needed.

Project & Accounting Support

• Coordinate, track, and organize furniture, fixture, finish, and material orders for construction and interior design projects.
• Provide administrative support to the Accounting Department, including accounts payable-related tasks and deposits.
• Assist with maintaining insurance certificates, subcontractor agreements, and other required documentation.
• Provide general support to the Executive Team and other departments as needed.
• Perform other duties and special projects as assigned.

QUALIFICATIONS & REQUIREMENTS

• 1–3 years of experience in office management, administration, reception, operations, or a similar role.
• Bachelor’s degree in Business Administration, Communications, Real Estate, Economics, or a related field strongly preferred.
• Valid driver’s license, proof of insurance, and reliable personal vehicle.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional, personable, and polished demeanor.
• Strong customer service and interpersonal skills.
• Ability to prioritize and manage multiple responsibilities with minimal supervision.
• Strong follow-through and ability to take ownership of assignments.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Basic understanding of accounting principles preferred; QuickBooks experience is a plus.
• Experience in construction, architecture, interior design, real estate, hospitality, or a professional services environment is a plus.

COMPENSATION

• Salary commensurate with experience and qualifications.

HOW TO APPLY

If you are interested in the Office Manager position and meet the qualifications above, please submit a current resume and cover letter through the job posting or email to [email protected].

Submissions must include both a resume and cover letter to be considered.

We are looking for someone who is excited to become an integral part of our team, take ownership of their role, and contribute to the continued success of the Company.

We look forward to hearing from you.

Pay: $66,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person