Office Manager

About the role

Oversees human resources and administrative functions to ensure effective and smooth functioning of the day-to-day operations.

Human Resources

• Handle compensation, benefits, training, recruitment, orientation of new employees, discipline, promotion and termination

• Formulate and implement standard operating procedures to ensure its relevance

• Review and recommend salary plan

• Build relationships with colleagues, manage conflict and foster a positive office environment

• Assign and monitor support staff functions

• Assign responsibilities to employees and delegate work accordingly

• Organize events such as founding anniversary, Christmas Party, outing, Corporate Social Responsibility activities

• Assist lawyers and staff in booking for their transport and/or accommodation

• Prepare bi-monthly payroll such as generation of Daily Time Record and Payroll Advice

• Review bi-monthly payroll computation of accounting

• Handle statutory benefits and retirement plan

Administrative

• Ensure that office supplies and drinking water are available
• Purchase office equipment
• Supervise and monitor the work of administrative staff
• Schedule regular preventive maintenance on the air conditioning units, copier machine, pest control and housekeeping
• Coordinate with contractor for office repair works on civil and electrical
• Closely coordinate with IT Retainer on matters related to management of server, network, website, WiFi & internet, purchases of program, software & hardware, and work from home IT related needs
• Oversee management of files and storage
• Act as back-up in monitoring B&U emails and disseminate emails to concerned employee for appropriate action
• Ensure that health and safety policies are up to date