Office Manager

About the role

We are seeking a highly organised, proactive, and service-oriented Office Manager to oversee the daily operations of our Hong Kong office. This role is responsible for maintaining a professional, efficient, and welcoming working environment while ensuring the effective management of office administration, facilities, suppliers, budgets, and employee support services.

Key Responsibilities

• Managed the day-to-day operations of the Hong Kong office, ensuring a safe, professional, efficient, and welcoming workplace
• Oversee office administration, facilities, procurement, and vendor partnerships to maintain seamless operations and high service standards
• Maintain adequate inventory of office supplies, stationery, pantry items, and other workplace necessities.
• Manage incoming and outgoing telephone calls, general email correspondence, courier services, mail distribution, and deliveries.
• Build and maintain effective working relationships with building management, landlords, contractors, suppliers, and external service providers.
• Source quotations and coordinate the procurement of office equipment, supplies, and services in accordance with internal procedures and budget requirements.
• Monitor vendor performance, service quality, contracts, and delivery standards to ensure smooth and cost-effective office operations.
• Plan, coordinate, and deliver internal office events, including budget management, vendor engagement, logistics, and on-site execution.
• Support employee engagement initiatives by creating a positive, inclusive, and well-organised office environment.
• Provide high-quality administrative support to senior management and relevant business departments as required.
• Support office expansion, relocation, renovation, or workspace improvement projects, including planning, coordination, and operational readiness.
• Maintain accurate records of office-related budgets, invoices, expenses, contracts, and supporting documentation.
• Process invoices and assist with basic budget monitoring, cost tracking, and expense reporting.
• Coordinate business travel, accommodation, and related arrangements when required.
• Prepare regular operational reports and maintain organised office records and documentation

Qualifications & Requirements

• At least five years of experience as an Office Manager, Office Administrator, or in a comparable administrative leadership role
• Diploma or above, a Bachelor's degree in Business Administration, Management, or a related field is preferred
• Previous experience in a professional services, recruitment, or corporate environment is a strong advantage
• Advanced proficiency in Microsoft Office Suite
• experience managing office facilities, vendors, procurement processes, and administrative operations.
• Experience with invoice processing, expense tracking, and basic budget management.
• Proactive, hands-on, and able to work independently with a strong sense of ownership
• Strong time management skills and ability to multitask and prioritise work in a fast-paced environment

For further details, please contact Ashleigh Liu or send across your details to [email protected]

Job Code: ASL/76634

Personal data collected will be used for recruitment purposes only

By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy