Office Manager

Job Title: Office Manager

Reports To: Managing Director

Job Summary The Office Manager is responsible for overseeing the day-to-day administrative operations of

the office, ensuring a productive, organized, and efficient work environment. This role manages

office facilities, supplies, vendors, administrative processes, and provides support to employees

and leadership.

Key Responsibilities

• Manage daily office operations and ensure smooth administrative functions.
• Oversee office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate with vendors, service providers, and maintenance contractors.
• Manage office budgets related to administration and facilities.
• Ensure the office environment is clean, safe, and compliant with company policies.
• Coordinate meetings, events, travel arrangements, and office logistics.
• Maintain office records, filing systems, and confidential documents.
• Support onboarding of new employees by coordinating workspace, equipment, and

office access.

• Supervise administrative staff such as receptionists, office assistants, or clerks where

applicable.

• Develop and improve office procedures and administrative systems.
• Handle incoming correspondence, courier services, and office communications.
• Assist management with reporting, scheduling, and special projects as required.

Qualifications Bachelor’s degree in business administration, Management, or a related field preferred.

3–5 years of experience in office administration or office management.

Experience supervising administrative staff is an advantage.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Problem-solving and decision-making skills.
• Budget management and vendor negotiation experience.
• Ability to multitask and prioritize effectively.
• High level of professionalism, integrity, and confidentiality.
• Attention to detail and strong administrative capabilities.
• Key Performance Indicators (KPIs)
• Office operational efficiency.
• Budget adherence.
• Vendor performance and cost management.
• Employee satisfaction with office services.
• Timely completion of administrative tasks.
• Compliance with health, safety, and company policies.