Office Manager

Job Overview

We are a small law firm, with great growth in our future. We are seeking a dynamic and highly organized and motivated, unique person to join in our vision. This position requires a lot of multi-tasking and therefore, you must be organized, autonomous and an excellent communicator. Eventually, this job will be split into another position. Right now, it requires you to be the backbone of our team, supporting various functions to help the organization run seamlessly and effectively.

Duties

• Marketing, including daily cold and warm calling, website research, and AI duties.
• Learning how to file and keep our calendar as support for the lawyers and legal components of our thriving practice
• Billing, including daily data entry and collection calls to present and past clients.
• Overseeing daily office operations, which may include light legal drafting (we will teach), sending welcome and engagement letters to new clients and follow up with them
• Calling/ emailing clients and seeking their timely responses on behalf of the lawyers
• Maintain accurate data entry records using spreadsheets and productivity software such as Microsoft Office applications
• Organize filing systems and perform clerical tasks including proofreading documents and word processing
• Utilize QuickBooks or similar software for basic financial record keeping and expense tracking
• Follow up on getting clients document retrieval and submission
• Support administrative functions such as document preparation, calendar management, and correspondence
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry, we will teach billing and other software
• Experience with office management tasks including filing, organization, and supply management
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Long Grove, IL 60047