Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, maintaining an efficient workspace, and providing exceptional support to staff and clients alike. The ideal candidate will possess strong organizational skills, technical proficiency, and a proactive attitude to foster a productive and welcoming office atmosphere. This paid position offers an exciting opportunity to contribute to a thriving team while honing your administrative expertise.

Duties

• Oversee daily office operations, including managing supplies, equipment, and facilities to ensure optimal functionality
• Coordinate and maintain calendar schedules, appointments, and meetings for staff and executives
• Handle incoming calls using multi-line phone systems with professionalism and courteous phone etiquette
• Manage client communication, support customer service inquiries, and facilitate effective front desk operations
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) and Netsuite for data entry, record-keeping, and financial tasks
• Maintain organized filing systems—both digital and physical—and ensure accurate data entry across spreadsheets and databases
• Support administrative functions such as typing correspondence, processing invoices, managing email communication, and performing clerical tasks with precision

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word processing, spreadsheets, email management) and familiarity with productivity software
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent computer literacy with the ability to adapt to various technical tools and platforms
• Strong customer service skills with the ability to communicate effectively via phone and in person
• Bilingual abilities are a plus for supporting diverse client needs
• Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail
• Previous experience in front desk operations or personal assistant roles is advantageous

Join us as an Office Manager and become an integral part of a vibrant team dedicated to operational excellence! Your organizational prowess will help create a seamless work environment where productivity thrives. We value proactive professionals eager to bring their skills to a role that makes a real impact every day.

Pay: $28.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Retirement plan

Work Location: In person