Office Manager

Job Title: Office Manager

Location: Dublin

About the Role

Simply Social is a fast-growing social-first agency with a 50-person Dublin & London team. We’re looking for an organised, proactive and people-focused Office Manager to keep our Dublin HQ running smoothly and to support our growing team with day-to-day operations and HR administration.

This role is ideal for someone who thrives on variety, takes ownership, and enjoys being the go-to person who ensures both the office and team experience run seamlessly.

Key Responsibilities

Office Operations

• Manage day- to day running of the Dublin office: supplies, meeting rooms, kitchen, utilities, maintenance.
• Act as the main contact for suppliers, landlords, and service providers.
• Ensure health & safety and office policies are up to date and followed.

People & HR Support

• Support onboarding of new starters: contracts, desk setup, IT coordination, induction schedules.
• Maintain accurate staff records (holidays, sick leave, overtime/TOIL).
• Support with recruitment logistics: posting roles, scheduling interviews, liaising with candidates.
• Coordinate staff training and development opportunities.
• Act as a first point of contact for staff queries, escalating where needed.
• Support internal comms, team socials, and wellbeing initiatives to keep culture strong.

Administration & Finance Support

• Recording Transactions: Enter purchases, receipts, and expenses into the accounting software.

• Reconciling Accounts: Assisting with Xero bank reconciliations to assist the CFO in monthly reporting.

• Managing Invoices: Handle accounts payable (bills to pay) on an ad-hoc basis outside of monthly payment run.

• Payroll: Handle employee expenses, and ERR expenses. Provide monthly details to CFO on absences throughout the month , starters and leavers information etc. (Part of the office manager role)

• CEO Assistance

  • Compiling all CEO expense receipts for reconciliation within Xero

• Invoice media sales: Prepare media pass through sales invoices in Xero based on reporting information provided by the paid media team. Liaising with customers to obtain PO's to raise the sales invoices.

• Maintaining Compliance: Keep records organized and assist the CFO as required.

• Maintain contracts, subscriptions, and renewals for the business.

Leadership Support

Provide diary and travel support to senior leadership when required.

Help organise client visits, pitches, and workshops in the office.

Skills & Experience

Previous experience in office management, HR admin, accounting, or people-focused roles (agency or creative industry a plus).

Highly organised, detail-oriented, and able to juggle multiple priorities.

Strong interpersonal skills - approachable, trustworthy, and solutions-driven.

Understanding of HR processes and employment basics in Ireland.

Comfortable with tools such as Google Workspace, Slack, and HR systems.

Proactive and adaptable - able to spot issues early and resolve them quickly.

What We Offer

Competitive salary (pro-rated if part-time).

Autonomy and visibility in a fast-moving creative agency.

A people-first environment with real influence over culture and operations.

Growth potential as the agency continues to scale.