Office Manager

Zeta Performance Vehicle Technologies designs and manufactures precision parts and prototypes from a shop in Lorton, Virginia, for Government and commercial customers. The work is meaningful, and the company is growing. We are hiring an Office Manager to run the front office and the day-to-day administration.

If you are organized and detailed with records, this is a great role for you.

What you would own:

• Purchasing: placing orders with suppliers, confirming ship dates, following up on back orders, and making sure parts arrive before the build needs them.

• Receiving and shipping: verifying deliveries against the packing list and the order, keeping the records, and preparing shipping documents.

• Payables: entering bills, scheduling and making vendor payments, and keeping vendor records accurate.

• Payroll support: collecting and checking timesheets and preparing each payroll run for approval.

• People records: new hire documents, benefits enrollment, and personnel files.

• The front office: phone, mail, supplies, vendors, scheduling, and travel.

• Tracking the company's registrations, licenses, and insurance certificates.

What we are looking for:

• Experience: One or more years as an office manager, business administrator, or senior administrative coordinator at a small to medium business, in a job that covered several functions.

• Vendors: Purchasing or vendor coordination experience, including the ability to identify and resolve errors in orders.

• Detail oriented: Accurate with numbers and documents, and consistently verifying one record against another.

• Communication: Clear, professional communication with customers and vendors, in writing and in person.

• Systems: Comfort in Microsoft 365, including Excel.

• Eligibility: Must be legally authorized to work in the United States.

• Location: Able to work on site at our Lorton, VA office.

Helpful, not required:

• Accounting: Experience in accounting software on the payables side, entering bills, scheduling payments, and reconciling vendor statements. QuickBooks Online a plus.

• Back office experience in manufacturing, a machine shop, construction, or distribution.

• Government contract exposure: SAM.gov, purchase orders under a prime contractor, DD Form 250 or DD Form 1149 shipping.

• Payroll administration.

• Additional administrative experience, such as executive support, operations coordination, or records management.

The details:

• Pay: $25 to $32 per hour, or a salaried equivalent of $55,000 to $70,000 at full time. Placement within the range depends on experience and on the arrangement we mutually agree on.

• Schedule: This role is on-site at our Lorton, VA office. We offer three options: part-time (a reduced weekly schedule), full-time hourly (five days a week), or full-time salaried. The arrangement is mutually agreed after the interview.

• Benefits: paid time off and health insurance.

• Start date: target late October to early November 2026.

• An offer is conditional on a background check completed under our written screening policy, with your consent, and on Form I-9 verification.

How to apply:

Apply through this posting or send your resume to [email protected]. A brief note on your relevant experience is welcome.

Zeta Performance Vehicle Technologies is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by federal or Virginia law.

Pay: $25.00 - $32.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person