OFFICE MANAGER

XNET IT PTY LTD is a Registered Overseas ASIC Company operating in New Zealand since 2020 (NZBN: 9429047902831). We’re a dynamic technology-driven organization, seeking a highly motivated Office Manager to join our team. This is a full-time position (32 hours per week), with flexible working arrangements involving both work from home and on-site responsibilities.

We are interested in the following areas of expertise:

• Managing and overseeing day-to-day administrative operations across multiple sites and remote environments.
• Supervising and allocating tasks to administrative and support staff, monitoring performance, and providing training as required.
• Coordinating communication between sales, procurement, and distribution teams, ensuring deadlines and targets are met.
• Planning and monitoring resource allocation, including IT equipment, site support, and office supplies.
• Overseeing and maintaining inventory records, including IT equipment stock tracking and reporting.
• Managing internal documentation, invoicing, purchase orders, and supplier records, ensuring accuracy and compliance.
• Liaising with external suppliers, service providers, and logistics partners to support order fulfilment and distribution.
• Supporting directors, senior managers with administrative and operational tasks.
• Undertaking onboarding tasks and inductions for the new staff
• Preparing and presenting regular reports on purchasing, distribution, and administrative KPIs.
• Developing, implementing, and improving office systems, policies, and workflows for both virtual and site-based operations.
• Ensuring compliance with health and safety policies and fostering a collaborative, productive work culture.

Minimum Qualifications:

• Master’s degree in management or equivalent qualification in business administration/management
• Demonstrated experience in office management, administration, and staff supervision
• Strong understanding of business coordination in supply-related or service industries
• Excellent organizational, leadership, and communication skills
• Advanced Microsoft Office, data entry and database management skills

Employment Type:

• Full-time, 32 hours per week (work from home and on-site as required)

Suitable candidates, please send your resume to: [email protected]