Office Manager

Role Overview:

We’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and provide administrative support to senior leadership. This role combines office administration with executive assistant and HR-administrative responsibilities.

Key Responsibilities:

• Oversee day-to-day office operations, facilities, and vendor relationships
• Coordinate and support the team responsible for office supplies and building management
• Manage the CEO’s calendar, scheduling, and travel arrangements
• Handle correspondence and communications on behalf of the CEO
• Manage meeting logistics, including agendas and minutes
• Handle PRO activities — visa issuance, renewals, labor cards, and other government/employee documentation
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork)
• Organize company events and office-wide communications
• Handle confidential information with discretion

Qualifications:

• 3–6 years of experience in office management, executive assistance, or a similar role
• Experience coordinating with or overseeing support staff or vendors
• Experience with PRO activities, visa processing, and employee documentation in the UAE
• Experience managing meeting logistics — agendas, minutes, follow-ups
• Highly proactive with strong organizational and communication skills
• Comfortable working closely with senior leadership
• Proficiency in scheduling tools, MS Office/Google Workspace
• UAE experience preferred