Office Manager

Job Overview
We are seeking a highly organized and proactive Office Manager who speaks and write English and Spanish fluently to oversee our daily office operations. The ideal candidate will be responsible for ensuring the smooth functioning of the office environment, managing schedules, and providing support to staff and patients. This role requires excellent communication skills, excellent leadership skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Oversee daily office operations and ensure a productive work environment
• Manage office calendars, scheduling meetings, and coordinating appointments
• Handle incoming calls and manage phone systems effectively
• Serve as the first point of contact at the front desk, greeting patients with professionalism
• Maintain accurate records and files, ensuring all clerical tasks are completed in a timely manner
• Coordinate vendor management, including ordering supplies
• Assist in medical office management tasks ensuring compliance with regulations
• Support staff with schedule management and administrative duties as needed

Experience

• Proven experience in a healthcare role in office management for at least two years required
• Familiarity with calendar management tools and phone systems is essential
• Experience in front desk operations and customer service
• Strong clerical skills with attention to detail and accuracy in record keeping
• Ability to work independently as well as part of a team in a fast-paced environment
• Prior experience in medical office management is required

We encourage candidates who possess strong organizational skills and a commitment to excellence to apply for this vital role within our organization.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40.0 per week

Work Location: In person