Office Manager

This role offers flexible hours between 7am & 5pm, weekdays only, min. 38hrs/week

EXPERIENCE, SKILLS AND QUALIFICATIONS

· Punctuality

· Organisational Skills

· Experienced with Microsoft Suite and MYOB

· Preferred experienced with Service M8

· Excellent Customer Service Skills

· Certificate 3 or higher in Bookkeeping or equivalent

· Excellent Communication Skills

· Multitasking

· Minimum 4 years' experience in similar position

· Industry Exposure preferred

RESPONSIBILITIES

· Financial Management including credit applications, payroll, invoicing receivable and payable, reconcile MYOB, PAYG, Superannuation, BAS, Company Tax, Assets and Overheads.

· Balance Austalloy stock between MYOB & ServiceM8 on a daily basis.

· Monitor Client Trends

· Participate as required in planned communication such as production meetings, toolbox talks and WHS consultation, H & S and Committee, WHS issue resolution.

· Prepare and complete follow up for Management Review Meetings

· Ensure document control including creating new document, use documents appropriately, revise documents, approve documents, review documents, identify and control relevant external documents.

· Respond in emergency situations and manage emergency response equipment.

· Manage Employees including new employee start up, notifying unsuccessful applicants, induction, Training Management, manage performance and development review process.

· Respond to incidents

· Maintain the Client files in ServiceM8 – Ensuring information is accurate, current and not duplicated.

· Manage Auditing and monitoring, including revise monitoring and audit schedule, carry out evaluation of compliance, carry out inspections, and manage external audit process.

· Identify improvement opportunities and non-conformances

· Manage Plant, including monitoring maintenance requirements, scheduling inspection and testing, carry out maintenance, inspection and testing follow up and dispose of plant.

· Carry out purchasing as per procedure, including getting quotes, prequalifying service providers, purchasing chemicals, verify purchased products, verify service provider purchases, evaluate providers.

· Control records including Identify and maintain records as required, ensure data backup, archiving and disposal of records

· Identify and report risks and hazards

This position description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.