Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative functions, maintains an efficient workflow, and provides exceptional support to staff and visitors alike. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a proactive approach to managing office tasks. As the backbone of our administrative team, you will foster a welcoming atmosphere while ensuring all office processes run seamlessly.

Responsibilities

• Manage front desk operations, including greeting visitors, handling inquiries, and directing calls with professional phone etiquette.
• Operate multi-line phone systems efficiently to ensure prompt and courteous communication.
• Oversee calendar management and scheduling for meetings, appointments, and office events.
• Maintain accurate records through data entry, filing, proofreading, and updating databases using tools like Microsoft Office.
• Handle clerical duties such as photocopying, scanning, mailing, and organizing documents to support daily office functions.
• Assist with bookkeeping tasks using accounting software to track expenses and manage invoices.
• Provide exceptional customer service by supporting clients, vendors, and team members with professionalism and responsiveness.
• Support office management activities including supply inventory control, maintaining cleanliness, and coordinating repairs or maintenance as needed.
• Contribute to a positive work environment by demonstrating excellent time management skills and fostering effective team collaboration.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent phone etiquette and experience managing multi-line phone systems.
• Bilingual abilities are a plus to effectively communicate with diverse populations.
• Strong clerical skills including data entry, proofreading, filing, and document management.
• Ability to handle customer support tasks with professionalism and patience.
• Experience in medical roles
• Personal assistant experience or calendar management expertise is highly valued.
• Demonstrated ability to prioritize tasks efficiently while maintaining attention to detail in a fast-paced setting.

Join us as an Office Manager where your organizational talents will keep our office running smoothly while supporting our team’s success!

Pay: $30.00 - $39.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person