Office Manager

Acosta & Associates, P.A. is seeking a full-time Office Manager to lead the day-to-day operations of our multi-attorney law firm. This is a key role responsible for keeping the firm running smoothly across billing, finance, HR, facilities, and administration. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.

Prior experience in a management role, especially within the legal field, is preferred. Hours are 8:30 AM to 5:00 PM, and compensation is based on experience.

What You'll Bring:

• Excellent communication and organizational skills
• Ability to multi-task and consistently meet deadlines
• Thrives under pressure and adapts quickly to shifting priorities
• Strong computer skills, including Microsoft Office and Google Suite

Operations and Administration:

• Direct day-to-day business operations across finance, HR, facilities, and administrative functions
• Lead recruiting, hiring, onboarding, training, and supervision of administrative personnel
• Administer HR through a third-party provider, including payroll, benefits, compliance, and personnel records
• Develop SOPs, office policies, and workflows that improve productivity and accountability
• Manage vendor contracts, procurement, maintenance, and facility operations
• Partner with firm leadership on budgeting, staffing, and strategic operational improvements

Billing and Financial Management:

• Manage the full billing cycle, including attorney time entry, pre-bill review, and generating and editing client invoices
• Handle LEDES files, upload invoices to client billing portals, and apply billing policies and client guidelines
• Create, edit, and submit billing appeals, and manage special billing projects as requested
• Oversee AP, AR, bookkeeping, expense management, trust accounting support, and monthly financial reporting

Preferred Qualifications:

• Experience with legal billing or code entry
• Bookkeeping experience
• General office/administrative experience
• Law firm experience is preferred, but not required

We are only accepting full-time applicants.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Billing: 1 year (Preferred)
• Microsoft Office: 2 years (Preferred)

Language:

• English (Required)

Work Location: In person