Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, and enhancing overall productivity. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and professional workspace. As an Office Manager, you will serve as the backbone of our administrative team, fostering a positive office culture while managing essential clerical and operational tasks.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee calendar management and scheduling for executives and team members, ensuring appointments are coordinated efficiently.
• Handle data entry, maintain accurate filing systems, and update spreadsheets using productivity software such as Microsoft Office and Google Workspace.
• Support bookkeeping activities by utilizing QuickBooks or similar accounting software to process invoices, track expenses, and assist with basic financial recordkeeping.
• Coordinate office supplies procurement, organize files, and ensure the office environment remains tidy and well-stocked.
• Provide excellent customer service by assisting clients and visitors promptly while maintaining clear communication channels.
• Perform clerical tasks such as proofreading documents, managing correspondence, and supporting administrative projects to enhance overall office productivity.

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools.
• Familiarity with QuickBooks or other bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong communication skills, including phone communication and client interaction; bilingual abilities are a plus.
• Demonstrated computer literacy and technical proficiency in office equipment such as multi-line phone systems and printers.
• Previous experience in customer service or front desk responsibilities with professional phone etiquette.
• Ability to manage time efficiently while handling multiple priorities; experience with calendar management is preferred.
• Personal assistant experience or familiarity with scheduling tools enhances your suitability for this role.

Join us as an Office Manager to lead our administrative efforts with energy and precision! We’re committed to fostering a supportive environment where your organizational talents can shine while contributing to our vibrant team culture.

Pay: $20.79 - $31.06 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Retirement plan

Work Location: In person